Research Project Coordinator at Beaverton, OR – Beaverton, Oregon

Overview

The Research Project Coordinator supports the planning, organization, and execution of in vivo translational research studies involving nonhuman primate models of retinal and neurodegenerative disease. Reporting to the Senior Research Project Manager, this position provides both project coordination and hands-on research support, ensuring studies are conducted efficiently, ethically, and in compliance with OHSU and ONPRC regulations. The coordinator manages study timelines, organizes experimental schedules, maintains regulatory documentation, and assists with imaging, behavioral testing, and sample collection as needed. This role serves as a vital link between investigators, veterinary teams, and laboratory personnel, facilitating clear communication and smooth execution of ongoing research projects.

Key Responsibilities & Performance Standards:

Project Coordination, Scheduling, Support:

The Research Project Coordinator develops, maintains, and tracks detailed project timelines for multiple concurrent in vivo studies. They schedule imaging sessions, surgeries, and sample collections in collaboration with veterinary and animal care teams, ensuring proper resource allocation and adherence to approved protocols. The coordinator documents all study milestones and communicates upcoming activities and changes to relevant personnel. The coordinator facilitates effective communication among research, veterinary, and administrative teams. They help plan and document project meetings, maintain task lists and deliverables, and relay updates between investigators and support staff.

Regulatory and Documentation Management:

This position assists with preparing, updating, and maintaining IACUC protocols, amendments, and renewals. The coordinator ensures that all research documentation, including procedural records, data logs, SOPs, and correspondence, is accurate, complete, and audit-ready. They support compliance with NIH, ONPRC, and OHSU regulations governing animal welfare and laboratory safety.

In vivo Project Support, Data Organization and Reporting:

The coordinator assists with in vivo experimental procedures as needed, including preparing equipment and supplies for imaging or surgical sessions, observing animal behavior, and supporting sample collection and labeling. They ensure that all data, observations, and imaging outcomes are accurately recorded and organized. This position maintains familiarity with study protocols to support experimental readiness and continuity between research staff and investigators. The Research Project Coordinator compiles experimental data, imaging metrics, and clinical observations into organized spreadsheets or databases. They assist in generating progress summaries, reports, and visualizations for project meetings, grant updates, and manuscripts.

Operational and Administrative Support:

The position supports purchasing and tracking project-specific supplies, assists with budget documentation, and ensures laboratory and administrative workflows remain efficient. The coordinator may participate in onboarding new staff or trainees by assisting with scheduling and orientation documentation.

Perform various duties as needed to successfully fulfill the function of the program.

Responsibilities
Education:

• Master's in relevant field AND 1 year of relevant experience OR
• Equivalent combination of training and experience
• May require specific experience in particular area of research

Job Related Knowledge, Skills and Abilities (Competencies):

• Strong organizational and time-management skills with the ability to handle multiple concurrent projects
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office and data-management applications
• Demonstrated ability to work collaboratively with scientists, veterinarians, and administrative staff

Qualifications

Education:

• Bachelor’s degree in a scientific, healthcare, or administrative discipline such as biology, public health, psychology, or project management, OR
• equivalent combination of education and relevant experience
• Master’s degree in research administration, biomedical sciences, or public health
• Coursework or certification in project management or regulatory compliance

Experience:

• Minimum of three (3) years of experience coordinating research or academic projects in a clinical, translational, or laboratory environment
• Demonstrated experience with data organization, scheduling, and documentation
• Familiarity with institutional compliance processes (IACUC, IRB, or EH&S)
• Experience coordinating animal-based or translational research studies
• Background in laboratory data systems, imaging coordination, or multi-team project management
• Experience supporting grant or manuscript preparation.

Job Related Knowledge, Skills and Abilities (Competencies):

• Experience with project-management software (e.g., Smartsheet, Asana, MS Project)
• Knowledge of data security, record retention, and reporting standards
• Familiarity with scientific terminology and experimental documentation.

Compliance:

• Experience preparing or maintaining audit-ready regulatory documentation and contributing to institutional reporting requirements
• Knowledge of and adherence to OHSU, ONPRC, NIH, and IACUC policies and procedures
• Commitment to maintaining confidentiality, data integrity, and ethical research practices
• Completion of all mandatory OHSU compliance and safety trainings relevant to research administration