Accounting Clerk at Phoenix Bulk Carriers US – Newport, Rhode Island

Position: AP/AR CLERK

Reports to: Senior Accountant & Controller

Key responsibilities include:

Accounts Payable

• Compile payments from Staff & Senior Accountant and organize by due date to be entered into cash flow.
• Compile payments to be made for broker commissions
• Responsible for payment processing
• This includes the filing, maintenance and organization of payments.
• Prepare payments for sign off by Senior Accountant or Controller
• Notify vendors and agents of payment advices
• Booking of cash entries into ledger system
• On a monthly basis prepare reconciliations of vendor accounts
• Follow up with above noted vendors for any amounts receivable
• If possible withhold above receivables from future payments.

Accounts Receivable

• Review daily bank activity for collections and notify operations department once cash is received.
• Post cash receipt entries against respective sales invoices
• On a monthly basis prepare AR Aging reconciliation for review by Controller and head of Operations
• Follow up with any clients with receivables over 30 days old
• Track clients that are deemed uncollectible for review by Controller and head of Operations.

Other

• Assist Staff & Senior Accountant in pulling supporting documentation for quarterly and annual audit.
• Additional support to accounting and operations, as required

Experience 3 - 5 years

College Degree Preferred