Supply Clerk – Equipment & Parts at Alliance Integrated Solutions – Pembroke, North Carolina

COMPANY OVERVIEW
Alliance Integrated Solutions NC, Inc. (AIS) is a disaster response contractor specializing in debris removal, waterway restoration, and environmental remediation. We provide FEMA-compliant solutions for government agencies and private clients across the Southeast.

POSITION SUMMARY
The Supply Clerk – Equipment & Parts ensures that AIS mechanics have the correct repair and maintenance parts available at the right time and on time, eliminating delays and maximizing field productivity. This office-based role manages parts procurement, vendor coordination, inventory tracking, and logistics support for both in-house maintenance operations and repairs performed at external shops. This is a non-supervisory position with no authority to perform repairs, prioritize maintenance work, or manage administrative tracking systems.

ESSENTIAL DUTIES AND RESPONSIBILITIES
Parts Procurement & Coordination
• Order parts and supplies based on requests from mechanics or the Field Logistics Coordinator
• Coordinate pickups, deliveries, and vendor communication to ensure timely parts availability
• Track order status from placement through receipt and confirm delivery against work requirements
• Liaise with external repair shops to coordinate parts delivery, repair status updates, and return logistics

Inventory Management
• Maintain adequate stock levels of critical parts, consumables, and commonly used supplies
• Monitor inventory levels against established reorder thresholds using fleet/inventory management systems (e.g., Fleetio)
• Organize and maintain parts storage areas to ensure accurate labeling, accessibility, and cleanliness
• Conduct regular physical inventory counts and reconcile against system records

Logistics Support
• Perform parts runs to vendors, suppliers, and repair facilities as operationally required
• Ensure parts are staged, labeled, and ready ahead of scheduled maintenance and repair work
• Coordinate with vendors and external repair shops regarding timelines, warranty items, and returns
• Communicate parts availability and estimated arrival times to mechanics and the Field Logistics Coordinator

SCOPE LIMITATIONS – WHAT THIS ROLE DOES NOT DO
To maintain clear operational boundaries within the maintenance function, this position does not:
• Perform, assist with, or direct equipment repairs or mechanical work
• Prioritize, schedule, or assign maintenance work orders
• Manage administrative tracking systems, generate maintenance reports, or oversee work order documentation

QUALIFICATIONS
Required:
• High school diploma or GED; Associate degree or vocational training preferred
• 1–3 years of experience in parts procurement, supply chain, inventory management, or a related field
• Familiarity with fleet, equipment, or automotive parts and supply vendors
• Basic proficiency with Microsoft Office Suite (Excel, Word, Outlook) and inventory/fleet management systems
• Valid driver’s license with a clean driving record and reliable transportation for parts runs
• Ability to pass background check and, where applicable, drug and alcohol screening

Preferred:
• Experience with fleet management or CMMS software (e.g., Fleetio, eMaint, or similar)
• Background in heavy equipment, construction, disaster response, or debris removal industries
• Established relationships with regional parts vendors and supply distributors

I-9 Verification:
• Must be legally authorized to work in the United States and able to provide documentation establishing identity and employment eligibility as required by Form I-9, without sponsorship

KNOWLEDGE, SKILLS, AND ABILITIES
• Highly organized with the ability to manage multiple open orders and inventory items simultaneously
• Strong coordination and follow-through skills to ensure parts arrive on time and as requested
• Responsive and proactive in identifying and resolving supply gaps before they impact operations
• Effective communicator with vendors, repair shops, and internal team members
• Physically capable of lifting and moving parts and supply items up to 50 pounds
• Comfortable working in a fast-paced, field-support environment with shifting priorities

PHYSICAL DEMANDS AND WORK ENVIRONMENT
• Primarily office-based with regular travel to vendors, suppliers, and external repair facilities
• Frequent lifting, carrying, and staging of parts and supplies up to 50 pounds
• Driving required for parts runs; valid driver’s license must be maintained throughout employment
• May work extended hours during active disaster response activations or high-tempo operational periods
• Exposure to shop, warehouse, and outdoor environments during parts staging and delivery activities

COMPENSATION AND BENEFITS
• Competitive hourly wage based on experience
• Overtime compensation for hours worked over 40 per week, in accordance with

FLSA
• Medical, dental, and vision insurance
• 401(k) retirement savings plan
• Paid time off and holidays

EQUAL EMPLOYMENT OPPORTUNITY
Alliance Integrated Solutions NC, Inc. is an equal opportunity employer. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability, age, or any other protected class under applicable federal, state, or local law.

DISCLAIMER
This position description describes the general nature and level of work performed. It is not an exhaustive list of all duties, responsibilities, or qualifications. Management reserves the right to modify, add, or remove duties as business needs require. Employment with AIS is at-will and may be terminated by either party at any time.