Office Administrator at Boulder Imaging Inc – Louisville, Colorado

Boulder Imaging is searching for an Office Administrator to join our team to support the day-to-day operations of our office. This role is critical in ensuring a smooth, efficient, and well-maintained workplace environment, while also providing administrative support to our leadership team. We are looking for a self-starter, capable of consistently processing a high-volume workload while paying close attention to detail. The successful candidate will be team-oriented and can quickly adjust to changing priorities.

• Office and Executive Support:
• Lead efforts in reordering and organizing office supplies
• Coordinate meals and other administrative tasks for meetings when key stakeholders are in town
• Receive and sort mail
• Monitor and aid third party vendors on site as needed
• Aid in new team member onboarding
• Assure day 1 readiness of space, phones, etc. in conjunction with 3rd Party IT Team
• Manage interface with the landlord, cleaning company and other suppliers
• Coordinate when fixes/improvements need to be made to our workspace
• Coordinate activities around looking for new space and move planning
• Team Building Facilitation
• Event Planning: Assist in organizing employee events such as holiday parties
• Meeting Coordination: Cater lunches
• Team Milestones: Birthday and anniversary lists
• Weekly Meeting Support
• Organize and submit expense reports for company COO
• Assist with scheduling and coordinating external guests, on site events, or travel
• Other tasks as needed and communicated by the director team

Qualifications and Skills

• Effective organizational, time and people management skills.
• Excellent verbal and written communication and listening skills at all levels of the organization.
• Excellent planning and problem-solving skills.
• Ability to work independently with minimal supervision.
• Possess an understanding of the product development and product realization process.
• Accurate and detail oriented.
• Strong interpersonal skills with the ability to interact and relate effectively, productively, and positively with other Associates and cultures.
• Proficient in project management software, Microsoft Project, Jira or similar.

Work Schedule

Monday thru Friday 6 hours per day 30 hours a week

Education and Work Experience

• High school diploma or equivalent
• Prior experience in office administration, operations, or a similar role
• Strong attention to detail
• Excellent communication and interpersonal skills
• Ability to prioritize tasks and respond appropriately to changing priorities
• Proficient in MS Office software including Outlook, Excel, and Word

Benefits

• Medical and Dental Insurance plans through Cigna
• FSA and HSA plans. Employer contribution to HSA
• Vision plans through Sun Life VSP providers
• 401(k) plus fully vested match
• Employer paid LTD, Life Insurance and AD&D, Travel Assistance
• Employee Assistance Program
• Voluntary Life Insurance and AD&D
• Voluntary STD insurance with no EOI
• Supplemental Coverages:
• Voluntary accident insurance
• Voluntary Critical Illness
• Voluntary Hospital Indemnity
• Voluntary Legal and ID Theft