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Office Assistant in Lake Station, Indiana at M SHAPIRO REAL ESTATE GROUP

Salary: $18.00 - $20.00/hrEmployment Type: Full-TimeExperience Level: NoneMinimum Education: None
M SHAPIRO REAL ESTATE GROUP
Lake Station, Indiana, 46405, United States
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Job Description

Position Description: Job Title: Experienced Administrative Assistant
Company: M. Shapiro Real Estate
Location: Indiana

Position Overview: We are actively seeking an experienced and bilingual Administrative Assistant with bookkeeping or light accounting experience to join our dynamic team. The successful candidate will play a vital role in supporting our daily operations, ensuring efficiency and accuracy in administrative tasks, and contributing to the financial management of our properties.

Responsibilities:
  • Perform general administrative duties such as answering phones, managing correspondence, and organizing files.
  • Handle mail, including sorting, opening, and distributing incoming mail.
  • Assist in reviewing monthly management reports from third party manager
  • Depending on skill set, post accounting entries. (minimal monthly)
  • Manage certified mail and maintain records of return receipts.
  • Serve as the point of contact for coordinating cleaning services.
  • Perform scanning and copying tasks as required.
  • Manage autopay for bills.
  • Prepare and file annual reports for all business entities.
  • Ensure timely renewal of licenses required for properties.
  • Reconcile company credit card statements.
  • Provide notary services as required. (preferred)

Qualifications:
  • Proven experience as an Administrative Assistant with knowledge of bookkeeping or general accounting principles.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and accounting software (RentManager experience not required but a plus).
  • Strong attention to detail and ability to maintain accurate records.
  • Excellent organizational and time management skills with the ability to prioritize tasks effectively.
  • Strong communication skills, both written and verbal.
  • Ability to work independently with minimal supervision and as part of a team.
  • Previous experience in the real estate industry is a plus.

Benefits:
  • Competitive salary commensurate with experience.
  • A supportive and collaborative work environment with a focus on employee well-being.
  • M. Shapiro is an equal opportunity employer and welcomes diversity in the workplace. We thank all applicants for their interest in joining our team; however, only those selected for an interview will be contacted.

Job Location

Lake Station, Indiana, 46405, United States

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