Senior Accounting Specialist at ASSOC LUXURY HOTELS INTERNATIONAL HOLDINGS LLC – Plano, Texas

Associated Luxury Hotels International (ALHI) provides a positively rewarding, fast-paced environment in a competitive industry where a highly motivated driven individual will thrive. We serve as the global sales and marketing extension to a carefully curated portfolio of more than 250 of the world's most distinguished independent luxury hotels and resorts, cruise lines and destination management companies. Our team of nearly 80 professionals in 26 offices across North America and Europe is dedicated to delivering personalized service to our clients within the meeting, incentive, convention, and exhibition marketplace. Working in tandem with our exclusive membership, ALHI provides unparalleled solutions for meeting and event professionals by identifying and presenting myriad options based on desired attributes that create successful programs, for our clients and their audiences. With hospitality and service at our core, ALHI serves as stewards for the hospitality and meetings industry, sharing best practices, connecting people, and fostering innovation to empower our community.

Job Title: Senior Accounting Specialist
Location: Plano
Reports To: Controller
Type: Full-Time

Position Summary:
We are looking for a highly skilled and self-driven Senior Accounting Specialist to join our team. This role has a strong focus on accounts payable and vendor payment management, while also encompassing broader accounting and operational responsibilities. It is ideal for a hands-on, self-directed accounting professional who thrives in a fast-paced, entrepreneurial environment and takes ownership of core accounting processes beyond AP. The position plays an important role in accounts payable, accounts receivable, banking, journal entries, balance sheet reconciliations, and month-end close, while ensuring strong internal controls and audit-ready documentation. The ideal candidate is detail-oriented, proactive, comfortable working independently, and able to partner closely with the Controller and CFO to support accurate, efficient, and well-controlled financial operations.

Key Responsibilities:

Accounts Payable:

• Own end-to-end accounts payable processes, including high-volume invoice review, coding, approvals, and payment execution
• Manage weekly payment runs and daily approvals through Ramp, ensuring compliance with internal controls
• Maintain vendor records and resolve vendor inquiries promptly
• Monitor AP aging and ensure timely payments

Accounts Receivable:

• Apply payments to client accounts and maintain accurate AR records
• Follow up on past-due invoices and coordinate with internal teams and clients as needed
• Support invoicing questions and client requests

Banking & Cash Management:

• Process daily banking transactions including ACHs, wire transfers, and deposits
• Perform daily bank reconciliations
• Maintain daily and monthly cash activity schedules
• Monitor cash activity and escalate discrepancies proactively

General Ledger & Journal Entries:

• Prepare and post journal entries related to accruals, prepaids, reclasses, and corrections
• Own assigned components of the monthly and year-end close process
• Maintain detailed supporting schedules and documentation for all journal activity
• Assist with preparation of schedules used by the Controller and CFO

Balance Sheet Reconciliations:

• Perform monthly reconciliations of key accounts including AP, AR, prepaids, and accruals
• Investigate and resolve variances and discrepancies timely
• Ensure balance sheet accounts are accurate, complete, and audit-ready

Operations & Process Support

• Partner cross-functionally to ensure accurate financial tracking and operational alignment
• Identify opportunities for process improvements and efficiency across accounting and operations
• Ensure adherence to accounting policies and internal controls

Audit & Compliance Support

• Maintain organized, audit-ready documentation
• Support external audits and internal reviews as needed

Qualifications:

• Bachelor’s degree in Accounting, Finance, or related field preferred
• Minimum 5 years of accounting experience, preferably in a multi-functional role
• Strong understanding of GAAP and accounting best practices
• Experience with accounting systems such as QuickBooks, NetSuite, or similar
• Experience with Ramp or comparable expense management tools
• Advanced Excel skills and strong attention to detail
• Ability to manage multiple priorities, meet deadlines, and work independently

Preferred Skills:

• Experience in hospitality, professional services, or event-driven organizations
• Exposure to process improvement or system optimization initiatives
• Strong communication skills and a collaborative, solutions-oriented mindset

Salary at ALHI is determined by various factors, including but not limited to location, the individual’s particular combination of education, knowledge, skills, competencies, and experience, as well as organizational requirements. Our outstanding benefits package including, but not limited to:

1. Medical/Drug/Vision/Dental Insurance
2. 20 Days of Paid Time Off
3. 401K Plan with match
4. STD and LTD insurance
5. Life & Voluntary Life Insurance
6. AD&D
7. Flexible Spending Accounts (FSA)
8. Health Savings Account (HSA)
9. Employee Assistance Program (EAP)
10. Employee Discounts!

ALHI is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to their race, color, ethnicity, religion, sex (including pregnancy, childbirth, lactation, or related medical conditions), national origin, ancestry, age, marital status, sexual orientation, gender identity and expression, disability, veteran status, military or uniformed service member status, genetic information, or any other status protected by applicable federal, state, local, or international law.