Accounts Payable Specialist at Womens Home Inc – Houston, Texas

Job Title: Accounts Payable Specialist Salary: $45k-50k

Position Type: Full Time Pay Schedule: Semi-monthly

Location: Houston, 77006 Reports To: Chief Operations Officer (COO)

Department: Finance Travel Percentage: 0-5%

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Description: The Accounts Payable Specialist at The Women's Home will be responsible for managing the organization's accounts payable process, ensuring accurate and timely payment to vendors, and maintaining strong vendor relationships. This role requires meticulous attention to detail, strong organizational skills, and the ability to work effectively within the finance team.

Essential Responsibilities:

Invoice and Payment Management:

• Receipt and meticulous examination of invoices, purchase orders, and expense reports to ensure their accuracy and completeness.
• Matching invoices with the requisite supporting documentation and securing necessary approvals.
• Accurate and timely entry and coding of invoices into the accounting system.

Vendor Relations and Oversight:

• Maintaining comprehensive vendor records, including their contact information, payment terms, and tax details.
• Corresponding with vendors to address inquiries related to invoices, discrepancies, and payment status.
• Reconciliation of vendor statements and resolution of any outstanding issues.

Efficient Payment Processing:

• Compiling and processing payment batches, encompassing checks, electronic fund transfers, and wire transfers.
• Thoroughly verifying payment details to ensure precision and compliance with internal controls.
• Collaborating with the finance team to ensure the availability of adequate funds for payment processing.

Expense Control and Reimbursement:

• Scrutinizing employee expense reports for adherence to organizational policies.
• Validating expense receipts and ensuring accurate expense coding.
• Timely preparation and processing of reimbursement payments.

Record Maintenance and Reporting:

• Upholding precise and current accounts payable records.
• Participation in month-end and year-end closing activities, including reconciliations and financial reporting.
• Generation of required accounts payable reports and analytical insights.

Compliance and Internal Control Adherence:

• Adhering to established financial policies, procedures, and internal controls.
• Aiding in the implementation and enhancement of accounts payable processes.
• Identifying opportunities for process improvement and actively contributing to their implementation.
• Perform other duties as assigned to support the overall operations and success of the department, program, and organization.

Qualifications:

• Bachelor's degree in Accounting, Finance, or related field is preferred.
• 3 years of proven work experience as an Accounts Payable Specialist or in a similar role.
• Strong knowledge of accounts payable principles and practices.
• Familiarity with accounting software and proficiency in Microsoft Excel.
• Excellent attention to detail and accuracy.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Strong analytical and problem-solving skills.
• Effective communication and interpersonal skills.
• Ability to maintain confidentiality and exercise discretion.
• Knowledge of nonprofit accounting practices is a plus.

Reasonable Accommodation Notice: 
We are committed to providing equal access to all applicants. If you require a reasonable accommodation to apply for a position or participate in the interview process, please contact hr@thewomenshome.org.

Benefits:

We offer a comprehensive benefits package that includes:

• Healthcare: Choose from three medical plans, one of whichis100% employer paid. Our plans provide comprehensive coverage to ensure your well-being.
• Retirement:We provide a 401(k) plan with a 4% company match, helping you secure your financial future.
• Paid Time Off:Enjoy 20 days of paid time off (PTO), plus 11holidays and a floating holiday for flexibility in your time management.
• Wellness Programs: Initiatives to support your physical and mental well-being, ensuring a healthy work-life balance.
• Long Term Disability: We offer 100% employer-paid Long Term Disability coverage, providing financial protection in case of extended absence due to illness or injury.
• Life Insurance: Benefit from a 100% employer-paid life insurance option, ensuring the security of your loved ones.

Professional Development:

At the Women's Home, we are committed to your professional growth and development. We provide ongoing training and learning opportunities to help you excel in your role and advance in your career. You'll have access to:

• On-the-job training and mentorship.
• Workshops and seminars related to your role.
• Opportunities to participate in industry specific conferences.
• Reimbursement of the cost of role-related organization memberships.

Imagine Your Impact…

• Making a Daily Difference: Picture yourself in a role where your work directly impacts the lives of women in need. Every task, every decision, contributes to positive change.
• A Culture of Dignity: Envision a workplace where dignity is not just a word, but a way of life. Here, you'll be respected and honored, and you'll extend that same respect to those we serve.
• Integrity in Action: See yourself upholding the highest ethical standards in all you do, knowing that your integrity is the foundation upon which our organization is built.
• Stewardship with Purpose: Imagine being part of a team that is not only responsible with resources but is driven by the purpose of creating a better future for our clients and our community.
• Holistic Growth: Envisage a career where you're not only growing professionally but also personally. We invest in your development, helping you reach your full potential.

Who We Are:

The Women's Home is a leading nonprofit organization dedicated to empowering women and building stronger communities. Since 1957, we have been providing vital support and services to women in need. Our mission is to build communities that strengthen women and support families as they reclaim their stability.

At the Women's Home, we are committed to fostering an inclusive and supportive work environment where every employee can thrive. We value diversity and believe that our differences make us stronger. Our team is passionate about our mission, and we work collaboratively to make a meaningful impact on the lives of the women we serve.

We believe in the power of every individual to make a difference. When you join our team, you become part of a community dedicated to building whole lives and empowering women to achieve their fullest potential.

Are you ready to imagine a brighter future with us?