Accounting Specialist at Premier Wireless – Tulsa, Oklahoma

Summary: Under direct supervision of the Controller, is responsible to process invoices/check requests, process vendor payments; responds to inquiries from department personnel and vendors; maintains auditable records. Responsible for preparing journal entries, detailed reports and account reconciliations. Assists in the month-end and year-end closing procedures.

Essential Duties and Responsibilities include the following; however, other duties may be assigned:

• The following pertains to accounting functions within multiple entities. This includes A/P, A/R, Cash and minimal balance sheet.
• Organizes incoming invoices and statements; receives information and other correspondence.
• Processes invoices with or without purchase orders; code documents according to company procedure; verifies vendor payment terms and mailing information.
• Review payable accounts to ensure that information is properly recorded and the records contain appropriate authorization for payment.
• Prepares checks for mailing, verifies attachment and ensures proper information for enclosures and remittance.
• Communicates verbally or in writing with vendors and company personnel regarding missing documents, changed orders or pricing conflicts with purchase orders.
• Verifies vendor statements; traces missing invoices and payments; compiles data for reports; composes and types letters.
• Collects and maintains form W-9s for vendors. Participates in 1099 filing preparations.
• Collects and maintains form Certificates of Insurance for vendors. Assists with audits.
• Prepares accrued payable list and prepares associated journal entries on a monthly basis.
• Identify and communicate areas of improvement regarding accounts payable procedures.
• Maintain proper back up files for research and reference.
• Monitor accounts to ensure payments are up to date.
• Ensure the completeness and accuracy of data on accounts.
• Check figures, postings, and documents to ensure they are correct, mathematically accurate, and properly coded.
• Correct and note errors for accountants.
• Assist with numerous bank reconciliations across multiple entities.
• Assist with monthly and yearly closing procedures.
• Assist with analysis of monthly store income statements.
• Assist with year-end schedules and backup.
• Prepare journal entries as required.
• Prepare and analyze minimal balance sheet account reconciliations.
• Minimal office management tasks.
• Answers the telephone and responds to caller inquiries.
• Multi-task and work under time constraints.
• Ability to handle stressful situations.
• Ability to get along well with others.
• Ability to perform all job functions and responsibilities.
• Assists in other tasks, duties, or projects as assigned by management.

Education/Experience: High school diploma or G.E.D. equivalent, associate's degree or some college preferred. 2+ years accounts payable experience. Experience with automated accounting systems. Experience in a related job and working in an office environment. Oil and Gas accounting experience a plus.
Work Location: On Site