Office Coordinator in Sandusky, Ohio at Adena Corporation

Primary job responsibilities include, but are not limited to the following:

• Delivery Ticket and Invoice Review

• Receive and organize material delivery tickets from field supervision and match the delivery ticket to incoming accounts payable invoices
• Review/compare accounts payable invoices to purchase order unit costs to ensure that suppliers are charging the correct unit cost for materials purchased
• Review of sales tax requirements and correcting vendor invoices as needed
• Quantify, track and document cumulative totals of materials delivered and received at the project sites

• Pay Application Document Control

• Assist with completing sworn statements and logging subcontractor and material supplier information on pay applications
• Obtaining material lien waivers for pay applications and following up on any material invoices past due
• Assisting with following up on accounts receivable past due invoices and collecting and sending documents needed to get payment from customers
• Logging accounts receivable invoices for precast concrete customers

• Other Duties

• Assist with obtaining material quotes from vendors
• Ordering and tracking office and shop supplies
• Answering phones and working with walk up customers for precast concrete sales
• Manage, track, and document toolbox tox completion by field and shop employees
• Assist with miscellaneous document control duties

PM21

Desired Qualifications/Skills:

• Experienced with Microsoft Excel, Microsoft Word, Microsoft Outlook, Bluebeam, Adobe

• Vista accounting software experience is a plus

• Experience with lien waivers is a plus

• Ability to multi-task effectively

• Ability to prioritize work activities

• Ability to work in a team environment

• Strong work ethic and ability to be efficient in getting work completed

• Strong communication skills and customer service experience

PM21