Reception & Office Assistant in New York, New York at Dreamwear Inc

Dreamwear is a leading wholesale intimate apparel and sleepwear company working with brands such as Danskin, Juicy Couture, Roxy, Laura Ashley, and Nicole Miller (visit dreamwear.com/our-brands to see more). The thriving partnerships we have established worldwide help us ensure the efficient production and expedited delivery of our product, and the impeccable quality and competitive pricing of our merchandise make us a top choice and reliable partner for leading retailers across the globe.

Our Admin team is responsible for supporting our teams and delivering a world-class experience for our guests and customers. They are the first point of contact for everyone who enters our building, and they work behind the scenes to ensure all needs are handled. We are looking for an Office Assistant to sit at our reception desk as back up to our Senior Office Coordinator, and help with some of the general needs that we have.

The ideal candidate will be reliable, bilingual Spanish, willing to take on tasks as assigned and able to execute these essential responsibilities:

• Package Receiving/Distribution & Mailing (back-up)
• Answer & route phone calls (back-up)
• Daily Showroom Management (1-2x/day)
• Customer/Visitor Coordinating (back-up)
  • Manage guest policies
  • Coordinate room cleaning
  • Order lunches, snacks, coffees, etc.
• Employee Support:
  • Answer any inquiries
  • Order and replenish supplies
  • Complete expense reports
• HR Team Support:
  • Work with the HR team to manage the set-up of all new hire workstations and supplies for desk
  • Greet new employee & bring to their desk
  • Event Help (In-office and external)
  • Ad-hoc projects as assigned
• Executive Team Support:
  • Coffee & lunch pick-up and deliveries
  • Light scheduling assistance
  • Personal errands
  • Ad-hoc projects as assigned

Qualifications:

• Bilingual Spanish required
• Must be able to work in midtown office five days per week, 9a-6pm (1hr lunch break)
• Relevant experience preferred
• Proficient in MS Word, Excel, and Outlook
• Ability to handle a large quantity of FedEx, DHL, and UPS shipments
• Excellent verbal and written communication skills
• Ability to maintain professional demeanor in a fast-paced environment

* This job description is not intended to be exhaustive. The responsibilities can be changed orally or in writing at any time by the discretion of management.