Accounts Payable Specialist in Orchard Park, New York at National Air Cargo

Summary:

Ensures timely and accurate payment of vendor invoices.

Essential Functions:

· Prepares and enters all freight vendor invoices for payment. Electronically files backup documents.

· Reviews amounts invoiced with predetermined estimates. Researches and resolves significant variances as necessary.

· Processes vendor checks on a weekly basis and manual checks as needed.

· Ensures vendors are properly set up and maintained (tax id, vendor type, payment terms, etc.) in accounting and cargo software.

· Maintains general understanding of other team members’ responsibilities to serve as a backup.

· Reviews unreconciled A/P items on a monthly basis and updates system as required.

· Actively participates in global ISO freight A/P process, including maintenance and distribution of metrics.

“May perform other duties as required or directed.”

Non-essential Functions:

· May move storage boxes as needed for filing and retrieval.

Supervisory Responsibilities:

N/A

Competencies:

· Ability to work independently with little supervision

· Strong organization skills including attention to detail & follow through

· Excellent communication skills. Ability to work well with external vendors and internal customers.

· Time management skills.

· Adaptable to change, flexible

· Highly proficient with technology

Qualifications:

· HS degree required; Associates or Bachelor’s degree in Business or Accounting preferred

· 2+ years accounting experience required

· Previous A/P experience preferred

· Data entry experience

· Calculator/adding machine experience

Mental Requirements:

· Accounting and basic math skills required

· Analytical skills & good judgment necessary

· Excellent written and verbal skills

Computer Skills:

· Experience with automated accounting systems

· Intermediate to Advanced Microsoft Excel experience

· Basic Microsoft Word experience

Physical Demands:

Frequently required to sit at work station, use keyboard and computer screen, and communicate by telephone and in person. Occasionally required to stand and walk throughout facility. Also, occasionally necessary to travel by car or plane.