Medical Records Coordinator Full-Time in Lakeland, Florida at Estates at Carpenters

Job Objective/ Summary

The responsibility of the Medical Records Coordinator is to compile, process, and maintain medical records of residents in a manner consistent with medical, administrative, ethical, legal, and regulatory requirements of the healthcare system and that is also consistent with the healthcare industry’s numerical coding system.

Essential Functions

• Protect the security of medical records to ensure that confidentiality is maintained.
• Review records for completeness, accuracy, and compliance with regulations.
• Retrieve resident medical records for physicians, or other medical personnel.
• Identify, compile, abstract, and code resident data using standard classification systems.
• Comply with federal, state and company policies, procedures, and regulations.
• Release information to persons or agencies according to regulations.
• Code documents according to company procedures.
• Order and stock all approved medical supplies from approved vendors.
• Maintain an inventory of supply items to meet the needs of the residents.
• Monitor all admissions.
• Adhere to The Estates at Carpenters’ policies and procedures, including those covering privacy and security in compliance with HIPAA regulations, and codes of conduct. Maintain confidentiality and respects resident’s privacy at all times in accordance with HIPAA regulations.

Other Duties & Responsibilities

• Demonstrates the values of The Estates at Carpenters: integrity, stewardship, compassion, community, excellence, dignity, and service.
• Attends and participates in orientation, training and educational activities as required.
• Dresses appropriately, following appropriate dress and uniform policies and guidelines.
• Must be able to maintain consistent attendance as per job requirements and policies.
• Other duties as assigned.

Job Education, Licenses/Certifications, Knowledge & Experience

High School diploma or the equivalent. A minimum of one (1) years previous work-related skill, knowledge, or experience.

Additional Knowledge, Skills & Abilities

• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
• Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Active Listening – giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Critical Thinking – using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.

Additional Requirements/Preferences

Requirements

• Must successfully pass the mandated criminal background checks. (https://info.flclearinghouse.com)
• Must be able to pass a pre-employment drug screen.
• Must be able to pass the pre-employment reference checks.
• Must be able to provide official grade transcripts of the education level provided on the employment application.
• Must be able to provide a copy of his/her own social security card for W-4 documentation.
• Must be able to provide applicable documentation(s) for I-9 in order to establish identity and authorization to work in the U.S.
• Must have valid driver’s license, personal automobile liability insurance, and acceptable driving record (if required to drive).

Bloodborne Pathogens Exposure Category II

Your tasks involve no routine exposure to blood, body fluids, tissues, or other contaminated materials. In the event of an unexpected blood, body fluid or tissue spill there will be an employee available who has been designated to take responsibility for clean-up and decontamination of potentially infectious body substances. You are not to come in contact with potentially infectious body substances.

Physical Requirements and Working Conditions

• While performing the duties of this position, a Medical Records Coordinator is regularly required to sit, talk, hear and walk. This role may require bending, kneeling, reaching and lifting less than 25lbs.

Note: This job description is representative of the major position requirements and is not intended to be all-inclusive.