Executive Assistant - R&D in Waltham, Massachusetts at Crescent Biopharma

We are seeking an Executive Assistant will serve as a strategic administrative partner with our Chief Medical Officer, Chief Scientific Officer, EVP, Chief of Strategy & Operations and their respective leadership teams, supporting day-to-day operations, complex scheduling, cross-functional coordination, and communications across medical, clinical, and corporate teams. You have experience supporting executives within a growing biotech company and you understand the pace, confidentiality, and regulatory considerations associated with the teams you would support – R&D, clinical and medical operations.

• Manage complex calendars, scheduling priorities, and meeting coordination for executive leadership across multiple time zones
• Coordinate domestic and international travel arrangements, including itineraries, expense reporting, and logistics
• Prepare, edit, and manage presentations, reports, agendas, meeting minutes, and executive correspondence
• Support planning and coordination of leadership meetings, board meetings, clinical team meetings, medical affairs discussions, and company events
• Coordination for medical and scientific conferences including assistance with printing of abstracts/posters, booth set-up or other conference-related activities
• Serve as a liaison between executives and internal/external stakeholders, including clinical research organizations, healthcare professionals, vendors, and partners
• Track action items, deadlines, and follow-up activities to ensure timely execution of priorities
• Assist with document management and maintain confidential records in compliance with company policies and industry standards
• Support operational workflows related to clinical development, medical affairs, regulatory activities, and cross-functional project coordination
• Handle sensitive and confidential information with professionalism and discretion
• Contribute to process improvements and administrative efficiencies across the organization
• Partner closely with other support staff to support broader organizational initiatives outside of the R&D, Clinical and Medical remit
• Manage office activities within the R&D floor including the management of supplies, office space, kitchen area, etc.

• Bachelor’s degree preferred or equivalent professional experience
• 10+ years of Executive Assistant experience supporting senior executives in biotechnology or pharmaceutical organizations
• Demonstrated experience supporting medical, clinical development, regulatory, or scientific leadership teams
• Strong organizational, project coordination, and multitasking skills in a fast-paced environment
• Excellent verbal and written communication skills
• High level of professionalism, discretion, and attention to detail
• Willingness to work broadly with other administrative staff across various enterprise-level workstreams
• Experience within a publicly traded biotechnology or pharmaceutical company
• Familiarity with clinical trial operations, medical terminology, and healthcare industry practices
• Experience supporting C-suite executives, including Chief Medical Officer, Chief Development Officer, or other senior leadership roles
• Knowledge of regulatory and compliance-sensitive environments

Please note:

Crescent Biopharma is an Equal Opportunity Employer. We are committed to fostering a diverse, inclusive, and equitable workplace where all individuals are valued and respected. Employment decisions are based on qualifications, merit, and business needs, without regard to race, color, religion, gender, sexual orientation, national origin, disability, veteran status, or any other protected status.

Please note, Crescent does not accept unsolicited resumes from external agencies or recruiters. Submission of a resume without a prior written agreement does not create any express or implied contract between Crescent and the agency. Crescent will not pay any fees related to unsolicited resumes.

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