Purchasing Manager in Delray Beach, Florida at Pero Family Farms Food Company LLC

Title: Purchasing Manager

Reports To: Senior Purchasing Manager

Location: Delray Beach, FL

Type: Full-Time | Onsite | Non-Exempt

COMPANY SUMMARY

Pero Family Farms is a market share leader with over a century of dedication, commitment and integrity. Operating since 1908, Pero is the farm trusted by retailers and consumers alike. We are a fully integrated farming operation, with departments that specialize in organic farming, logistics, global supply chain management, national sales operations, food processing operations, and strategic marketing functions. Our operation includes over 35,000 acres spanning across the East Coast of the United States from Florida to New York, with distribution and production facilities in several different states. We pride ourselves in maintaining a strong family heritage and tradition that has been dedicated to quality, innovation, and excellent customer service that has been feeding America’s families for over a century. Our family’s passion for farming remains unwavering, with a vision to continue the tradition for many generations to come, whilst maintaining the reverence and trust it has established with the American consumer. As we expand our offering to include an assortment of organic vegetable options; we have become one of the largest organic vegetable growers in the country and we are looking to grow our workforce family. Join us in continuing and strengthening our position as a market share leader dedicated and trusted by retailers and consumers alike.

JOB SUMMARY

The Purchasing Manager will assist the Senior Purchasing Manager with inventory management functions for Non-Perishable Packaging and Shipping Supplies, including corrugate, adhesive, tapes, print ribbons, etc.)

Operations: Manages the ordering of PPE, MRO and other critical Shipping Supplies. Works with Maintenance & Production Managers on purchasing formalities and receiving.

Accounting: Ensures all 3-way matches are properly composed prior to turning in for payment, with all supporting documents. Makes certain Non-Perishable Purchases are correctly processed.

ESSENTIAL FUNCTIONS

• Corrugate:
• Works with the Receiving Department to ensure all purchase orders for the corrugate are delivered. This includes on-site and off-site warehouses.
• Maintain detailed inventory and depletion schedules to ensure sufficient volumes are on hand in each production location.
• These functions are maintained through Excel Spreadsheets and WMS Software.
• Produce daily inventory report for main facility detailing item location. Maintain vendor drop trailer count allowing for coordinated deliveries.
• Collect receiving paperwork and ensure it aligns with Vendor Invoices.
• Interact with warehouse and shipping teams, ensuring inventory items are positioned correctly throughout the facility, and daily counts are provided accurately and timely.
• Produce weekly delivery schedules for Delray – update and distribute with changes.
• Create transfers of boxes from Delray to PA and MI facilities based on production requirements and inventory depletion.
• Works with the Senior Purchasing Manager to ensure inventory levels are met and adjustments are made when needed.
• Operations:
• Enter POs into ERP/Accounting Software for all PPE (Personal Protective Equipment), and MRO (Maintenance, Repair, and Operation) and Sanitation and Safety purchases based on inventory management and requests from production management and ownership.
• Items include but not limited to: Gloves, Hairnets, Aprons, Sleeves, Toilet Paper, Paper Towels, Can Liners, Soaps, Cleaners, Pallet Covers, Strapping, Tape(s), Bin Liners, Blades, brutes, knives, peelers, Temp Recorders, Truck Seals, Printer Ribbons, etc.
• Create transfers of all supplies from Delray to PA and MI facilities based on facility request and monitored inventory
• Ice Purchasing - Work with Production regarding scheduling daily deliveries and reporting beginning inventory.
• Gathers corresponding quotes, labor rates, time sheets and any other necessary paperwork from vendors for services rendered.
• Procures necessary supplies from on-line vendors as requested and approved by managers, ensuring all orders are entered into the ERP, allocated to the correct G/L account(s), invoicing is correct, and items are received.
• Smaller items as they arise such as (but not limited to):
• Submits warranty claims for radios, cameras, and other items.
• Assist with purchase needs for Employee Break room areas and supplies.

Knowledge and Skill Requirements

• Must be PC literate
• Corrugate/Packaging Purchasing Experience Preferred
• Excellent verbal and written communication skills.
• Management experience preferred.
• Able to work with minimum supervision, self-motivated, and entrepreneurial minded
• Customer service driven.
• Knowledge of MS Office (Word, Excel, Outlook). ERP experience preferred
• Able to multi-task
• Professional appearance
• Ability to organize and prioritize numerous tasks and complete them under time constraints
• Work requires continual attention to detail in composing, typing and proofing materials
• People Skills, Integrity, Strong Leadership Skills, and able to adapt and grow in a changing industry

WORKING CONDITIONS

• Primarily office-based, working standard business hours, though occasional early/late hours may be required to meet deadlines or coordinate with suppliers in different time zones.
• Regular interaction with internal departments (e.g., operations, finance, production) and external vendors or suppliers.
• May involve frequent phone calls, emails, and virtual meetings to negotiate contracts, monitor orders, and resolve issues.
• Periodic travel to supplier locations, trade shows, or company facilities to evaluate vendors, inspect goods, or conduct negotiations.
• Work may be fast-paced and deadline-driven, requiring strong time management and prioritization skills.
• Exposure to confidential business information, requiring discretion and compliance with company policies.
• May require multitasking across multiple projects, orders, and supplier relationships simultaneously.

PHYSICAL REQUIREMENTS

• Prolonged periods of sitting at a desk and working on a computer.
• Frequent use of office equipment such as phones, computers, and printer
• Occasional walking, standing, or bending when accessing files, inventory, or supplier samples.
• Ability to lift or carry light materials, such as product samples, reports, or binders (typically up to 15–20 pounds).
• Vision (corrected or uncorrected) sufficient to read documents, spreadsheets, and computer screens.
• Hearing and speech ability sufficient for effective communication in person and over the phone.
• May occasionally be required to enter refrigerated coolers to inspect inventory and must be comfortable working in cold-temperature environments, below 45 degrees.
• Ability to travel occasionally, which may involve boarding planes, driving, or navigating supplier facilities.

COMPANY BENEFITS/PERKS

• 401(k)
• Health, Dental, Vision Insurance and more
• Paid Time Off (PTO)

The company (Pero) reserves the right to alter, amend, expand or contract these duties and responsibilities as the company’s needs evolve.