Assistant Project Manager in Kimberly, Wisconsin at EnergiTech Services

Assistant Project Manager

Principal Responsibilities and Duties
The Assistant Project Manager is responsible for supporting the planning, coordination, and execution of project work across the assigned territory. This role focuses on maintaining organized schedules, ensuring proper resource allocation, and facilitating communication between Project Management, Service, and Field teams. The Assistant Project Manager works closely with the Construction Field Supervisor, VP of Operations, and Service Manager to ensure projects are completed efficiently, on time, and in alignment with company policies and safety standards.
The primary objective of this role is to ensure seamless coordination of labor, materials, and scheduling for all assigned projects, contributing to successful project delivery and customer satisfaction. The Assistant Project Manager may support larger projects under the direction of the Construction Field Supervisor and independently manage smaller, technician-driven projects.
________________________________________

Project Coordination and Scheduling
• Coordinate and maintain schedules for all project-related work, including install crews and service technicians.
• Work closely with the Project Manager and Construction Filed Supervisor to plan labor needs and project timelines.
• Coordinate with the Service Manager and dispatch team to schedule technicians for planned project work.
• Assist the Construction Filed Supervisor to align crew schedules based on project timelines and field conditions.
• Track labor availability and proactively communicate scheduling conflicts or risks.
• Ensure efficient allocation of resources to meet project deadlines and operational goals.

Project Execution Support
• Support project execution by coordinating timelines, materials readiness, and internal communication.
• Assist in project setup, scheduling updates, and closeout coordination.
• Provide regular updates on project schedules, progress, and changes to internal stakeholders.
• Help ensure projects remain aligned with scope, timeline, and company standards.
• Assist with entering and tracking field labor hours against jobs and service tickets.
• Coordinate subcontractors, equipment rentals, and other external resources as needed.
• Help ensure filed teams have necessary information, materials, and resources prior to job start.

Communication and Collaboration
• Serve as a key point of coordination between Project Management, Service, and Field teams.
• Facilitate clear and consistent communication to ensure all teams are aligned and informed.
• Collaborate with internal departments to address project needs and resolve issues efficiently.

Administrative Responsibilities
• Maintain accurate and up-to-date project documentation, including change orders, permits, compliance records, ERP updates, and job files.
• Monitor and track project scheduling data and ensure proper documentation of updates and changes.
• Support reporting and internal tracking of project performance and status.

Additional Duties
• Assist with coordination of smaller projects independently, particularly technician-driven work.
• Perform other duties as assigned to support project and branch success.

________________________________________

What We Look For
Organizational and Coordination Skills
• Strong ability to manage multiple schedules, priorities, and deadlines simultaneously.
• Excellent planning, organization, and time management skills.
• High attention to detail with strong follow-through.

Project Coordination Experience
• Previous experience in project coordination, scheduling, or operations support preferred.
• Experience working in service, construction, or equipment-based industries is a plus.

Communication and Interpersonal Skills
• Strong written and verbal communication skills.
• Ability to effectively coordinate across multiple teams and departments.
• Customer-focused mindset with strong interpersonal skills.

Technical Skills
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Experience with ERP systems, scheduling tools, or field service management systems preferred.

Flexibility and Work Ethic
• Ability to manage a high volume of tasks in a fast-paced environment.
• Adaptable and able to respond to changing project needs and priorities.
• Strong work ethic and ability to work independently and as part of a team.

Problem-Solving and Critical Thinking
• Strong problem-solving and organizational skills.
• Ability to anticipate scheduling conflicts and proactively develop solutions.
• Capable of handling time-sensitive tasks with urgency and accuracy.

Work Environment
• This position operates primarily in an office environment with frequent coordination between field teams, vendors, and customers.

Compensation and Benefits
• EnergiTech Services offers a competitive compensation package including health, dental, and vision insurance, 401(k) with company match, paid time off, and performance-based incentives.