Office Coordinator in San Antonio, Texas at Darkhive, Inc

Due to the nature of our work in defense, Darkhive does not provide visa sponsorship. Candidates must be eligible to obtain and maintain a security clearance, which usually requires US citizenship.

About Darkhive:

Established in 2021, Darkhive is redefining the future of autonomous systems. We design and build next-generation hardware and software solutions that seamlessly integrate into critical public safety and defense networks. Our core focus centers on developing tactical, human-machine interfaces and scaling the mass production of affordable, attritable uncrewed systems alongside our government partners.

At Darkhive, we are a high-growth team of U.S. Special Operations veterans, aerospace engineers, robotics perception experts, and DevSecOps professionals. Above all, we are a mission-first culture. We believe that global teams operating on the front lines deserve high-quality, intelligent tools that ensure safety when each second counts.

If you are a free-thinking problem solver looking to build cutting-edge robotics in a fast-paced, highly collaborative startup environment, apply with Darkhive today!

Office Coordinator

The Office Coordinator is a hands-on role working across multiple departments to ensure seamless operations. This position will support and split the work week at two Darkhive locations in San Antonio, Texas.

Responsibilities:

Office Facilities

• Welcome and direct facilities vendors (cleaners, maintenance, etc). Ensure vendor performance, timeline, and service quality
• Ensure compliance with workplace safety standards and complete monthly facility safety checks
• Ensure office spaces are clean, functional, and well-maintained. Report all issues and concerns
• Main point of contact and coordination of on-site visitors
• Support space planning and layout changes to support team growth and operational needs
• Retrieve and audit monthly utilities statements
  

Administrative Coordination

• Manage company information email inbox, directing emails accordingly
• Check physical mail and redirect to appropriate co-workers
• Maintain office supplies stock and complete purchasing
• Schedule meetings and assist with interview scheduling
• Support internal company on-site events
• Other administrative tasks as needed

This is a full-time, non-exempt, hourly role reporting to the Chief of Staff. This role is on-site daily at Darkhive locations in San Antonio, Texas.

Qualifications You Bring:

• 3+ years as a receptionist or office?assistant in a?professional?office setting
• Excellent written and verbal communication
• Ability to coordinate multiple projects?and meet deadlines
• Superb?organizational skills and attention to detail
• Willingness to jump in and?assist?with administrative tasks across all departments
• Ability to take direction from multiple?leaders
• Use and knowledge of MS Office Suite including Word, PowerPoint, and basic Excel
• Ability to learn new software
• High School diploma or equivalent

Bonus Qualifications:

• Associate’s degree in communication, business, or applicable area of study
• U.S. Military Veteran

Physical and/or Mental Requirements:

• Ability to sit and/or stand for periods of time
• Ability to use a keyboard, mouse, and other equipment with or without accommodations
• Ability to maintain awareness during business hours
• Ability to lift up to 25 pounds
• Excellent written and verbal communication and good command of the English language
• Learns and memorizes routine tasks
• Reasonable accommodations will be provided to any person with a disability to be able to perform the essential job functions of this position
• Darkhive retains the right to change or assign other duties as required for this position

Selection Process:

• Hiring team reviews applications
• 20-minute pre-screen with Darkhive recruiter
• 30-minute phone screen with the hiring manager
• Take home project
• In-person or video interview with hiring team

Benefits Darkhive offers:

• Comprehensive medical plans
• 100% employer paid dental and vision insurance premiums
• Automatic 401k employer contribution with vesting
• Paid vacation and personal time off
• 11 Paid holidays
• 5 days of sick leave
• Stock options
• Welcoming and friendly work environment
• Respect of work-life balance

Darkhive is an equal-opportunity employer and prohibits discrimination and harassment against any employee or applicant because of race, color, gender (including pregnancy), age, gender identity, creed, religion, national origin, sexual orientation, marital status, genetic information, disability, political affiliation, protected veteran status, or any other status protected by federal, state, or local law.