Accounts Payable Clerk in La Jolla, California at Plumb Bill Pay

Department: Bill Pay Operations

Compensation: $26.00 – $28.00 per hour

Employment Type: Hourly, Full-Time

Role Overview

The L1 Accounting Associate – AP plays a critical role in supporting accurate, timely, and secure daily financial operations. This role is responsible for the direct, hands-on execution of accounts payable processing, ledger entries, and reconciliations using QuickBooks Online (QBO). Working under the guidance of the Accounting Supervisor and in close alignment with our Client Service Associates, you will ensure total precision in our day-to-day transactional financial workflows.

Key Responsibilities

• AP & Bill Pay Execution: Process daily bill payments, wire transfers, urgent check requests, and electronic funds transfers with exact precision.
• Invoice & Data Entry: Review incoming invoices for accuracy, proper general ledger coding, and completeness prior to entering them into financial systems.
• Reconciliations: Perform regular bank and credit card reconciliations, systematically identifying and resolving discrepancies.
• Vendor Management: Maintain accurate, up-to-date vendor information and assist with new vendor setups and tracking 1099 documentation.
• Compliance Support: Strictly adhere to all internal financial controls, workflows, and privacy policies, escalating any unusual activity or inconsistencies immediately.
• Basic Financial Statements: Support the team with documentation preservation to ensure general ledger cleanups and financial files are audit-ready.

Requirements & Qualifications

• Experience: 3+ years of experience in accounts payable, bookkeeping, or core transactional accounting roles.
• Technical Skills: 1+ years of dedicated, hands-on experience utilizing QuickBooks Online (QBO) is required. Familiarity with Bill.com or Sage Intacct is a major plus.
• Reconciliation Expertise: Proven track record of successfully performing complex bank and credit card reconciliations.
• Core Competencies: Extreme attention to detail, strong time-management skills, and the capability to follow structured workflows in a fast-paced environment.