Administrative Coordinator in Washington, District of Columbia at Joseph J Magnolia

About Magnolia Plumbing, LLC

For over 75 years, Magnolia Plumbing, LLC has proudly served the Washington, DC metropolitan area, providing trusted residential and commercial services in HVAC, plumbing, wastewater management, and underground utilities.

At Magnolia Plumbing, we believe exceptional service starts with exceptional people.

We are committed to investing in our employees by providing opportunities for growth, development, and long-term career success.

Magnolia Plumbing is seeking an organized and motivated Administrative Coordinator to support our Underground Utilities Division. This entry level position plays an important role in ensuring the smooth day-to-day operations of the department by providing administrative support to the office and field teams.

The ideal candidate is detail-oriented, possesses excellent organizational and communication skills, and enjoys working in a fast-paced environment. This is an excellent opportunity for someone looking to begin a career in construction administration and operations.

Responsibilities

• Prepare and submit reports and jurisdictional documentation.
• Assist with permit applications and track permit approvals.
• Coordinate truck service appointments, maintenance schedules, and related documentation.
• Provide administrative support for daily operations and project coordination.
• Maintain organized digital and physical project files.
• Assist with scheduling inspections and tracking project-related documentation.
• Prepare and distribute reports, correspondence, and other administrative documents.
• Communicate with internal teams, vendors, municipalities, and regulatory agencies as needed.
• Support office operations by managing multiple administrative tasks and priorities.
• Perform other administrative duties as assigned.

• High school diploma or equivalent required.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with Adobe Acrobat preferred.
• Strong computer and data entry skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple tasks in a fast-paced environment.
• Professional email and customer service skills.
• Previous administrative, office support, construction administration, or project coordination experience is preferred but not required.
• Experience with permitting, construction, utilities, or municipal processes is a plus.

Benefits & Culture

• Medical benefits beginning the first of the month following hire.
• Company-paid life insurance and long-term disability.
• Company contributions to a 401(k) and Health Savings Account (HSA).
• Company-paid Employee Assistance Program (EAP) and mental health resources.
• Paid Time Off (PTO) available from day one.
• Opportunities for professional growth and advancement.
• Supportive, team-oriented work environment.
• Safety Incentive Bonus.

As part of our standard hiring process, employment is contingent upon successfully completing a background check and drug screening following a conditional offer of employment