Accounts Payable Specialist in Herndon, Virginia at Iron Bow Technologies

Herndon, Virginia, United States

Position Title: Accounts Payable Specialist

THE OPPORTUNITY

Iron Bow Technologies is seeking a detail-oriented and experienced Accounts Payable Specialist to join our Corporate Accounting team in Herndon, VA. In this role, you will be responsible for the accurate and timely processing of supplier invoices and payments, resolving complex invoice and payment issues, maintaining vendor accounts, and ensuring compliance with company policies and internal controls. The AP Specialist will work closely with suppliers and internal departments and will be expected to independently manage priorities while contributing to an efficient and well-controlled accounts payable function. This is a remote opportunity with 2 days a month in the Herndon office required. Candidate must live in the DMV area.

HOW YOULL MAKE AN IMPACT

• Review, validate, and accurately process supplier invoices in the accounts payable system, including PO, non-PO, and three-way match transactions.
• Research and resolve invoice, receiving, pricing, payment, and account discrepancies by working with suppliers and internal departments.
• Process weekly payment runs, including ACH and check payments, and ensure payments are accurate, timely, and properly supported.
• Reconcile supplier statements and research outstanding invoices, credits, unapplied payments, and other account discrepancies.
• Respond to supplier and employee inquiries regarding invoice status, payment terms, payment issues, and expense reimbursements.
• Review and process employee expense reports in accordance with company travel and expense policies.
• Maintain compliance with internal controls and established accounts payable procedures.
• Identify opportunities to improve AP processes, increase efficiency, and strengthen controls.
• Perform other accounting and accounts payable duties as assigned.

SKILLS THAT DRIVE SUCCESS

• High school diploma required; associate degree in Accounting, Finance, or a related field preferred.
• 3+ years of accounts payable or related accounting experience, preferably in a high-volume corporate environment.
• Strong working knowledge of accounts payable processes, including invoice processing, three-way matching, vendor statement reconciliation, and payment processing.
• Experience working with an ERP/accounting system such as Oracle or a similar system.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Strong attention to detail with a demonstrated commitment to accuracy.
• Excellent analytical and problem-solving skills with the ability to independently research and resolve discrepancies.
• Strong organizational skills and the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Effective written and verbal communication skills with the ability to work professionally with suppliers and internal stakeholders.
• Ability to work independently while also collaborating effectively as part of a team.
• Ability to handle confidential financial information with discretion.
• Knowledge of Government Contract regulations, including FAR/CAS, is a plus.

WHAT SETS YOU APART

• Experience working in a high-volume accounts payable environment.
• Experience processing both PO and non-PO invoices.
• Experience with ACH and check payment processing and payment reconciliations.
• Experience researching supplier statements and resolving aged or disputed balances.
• Demonstrated ability to identify the root cause of discrepancies and independently drive issues to resolution.
• Experience with Concur or another employee expense management system.
• Strong Excel skills, including the ability to sort, filter, reconcile, and analyze large amounts of data.
• Experience working in a government contracting or similarly regulated environment.
• A process-improvement mindset and willingness to identify opportunities to make AP processes more efficient and effective.

WHY YOULL LOVE IT

• Join a supportive and collaborative accounting team that values accuracy, accountability, and teamwork.
• Take ownership of meaningful accounts payable responsibilities that directly support the companys financial operations.
• Contribute to the success of a growing, technology-driven company with opportunities to learn and grow.
• Work in a dynamic environment where your attention to detail, problem-solving skills, and initiative make a real impact every day.

COMPENSATION AND BENEFIT INFORMATION

The salary range for this position is $28.00 - $32.70/hour. This range reflects the anticipated base pay for the position and is not a guarantee of final compensation. Actual compensation will be determined based on factors including experience, skills, education, location, contract requirements, and business needs.

Iron Bow Technologies reserves the right to fill this role at a different level, depending on qualifications and organizational priorities. This range represents only one component of Iron Bows total compensation package. An overview of our benefits is available on our careers page.