Office Coordinator at Maldonado-Burkett LLP – Austin, Texas

Are you seeking an opportunity to expand your skills and knowledge as an Office Coordinator? Look no further and apply today.

Opportunity: Office Coordinator

Location: Austin, Texas

Job Type: Full-Time, Hourly, On-site / In Field

Salary: $52,000.00 annually, paid out Weekly (commensurate on experience/qualifications)

Who we are:

Maldonado-Burkett, LLP (M-B), a Texas based Engineering firm established in 2007, has an immediate opening in Austin, Texas for an Office Coordinator. M-B is a DBE certified and HUB firm that specializes in ITS, signals and commercial construction. Our company also carries pre-certifications with TxDOT. M-B nurtures a culture where team members are supported, included, and empowered to make meaningful decisions. We have steadily grown to six offices across Texas and Georgia with over 100 team members. We offer generous opportunities for career development and growth. If you’re looking for an opening where you can make an immediate impact, we welcome your application.

Work Perks:

• Health / Dental / Vision with Employer Contribution
• Employer Matched 401(k)
• Health Savings Account
• Employer Paid Life Insurance
• Paid Holidays and PTO Accrual
• Professional Development Opportunities

What we are looking for:

M-B is currently hiring an Office Coordinator to be based out of our office in Austin, TX. This position will be the go-to for supporting internal teams, coordinating administrative workflows, and handling key logistics that keep our facilities and projects in good shape.

This site is accessible via public transportation; reliable transportation will be a requirement

How you’ll make an impact at M-B as an Office Coordinator:

• Monitor and respond to incoming calls, mail, and deliveries
• Schedule vendor appointments (HVAC, housekeeping, Partner vehicle repair, etc.)
• Manage employee phone setups, line programming, and vendor coordination
• Maintain office supplies and handle procurement
• Assist with workstation setups and occasional IT troubleshooting
• Cross train with AP, AR and HR
• Assist Operations in Monthly, Quarterly, and Annual reporting as requested
• Other duties as may be required

What it takes to be successful as an Office Coordinator:

• 2+ years’ experience in office admin, operations, or team coordination
• Solid working knowledge of Microsoft Office + general comfort with software systems (Ajera is a plus but we’ll train you)
• Strong organizational skills — you’re the kind of person who notices when details fall through the cracks
• Be positive, proactive, enthusiastic and possess a “no job is too small” attitude.
• Ability to manage multiple tasks and use organizational tools
• Professional but personable communication style — you’re comfortable dealing with vendors, team members, and execs alike
• Bonus: basic experience with phone systems and or light IT troubleshooting

Conditions of Employment:

• Applicant will be subject to a Motor Vehicle Record Check. Satisfactory driving records are required for driving company or personal vehicles and motor driven equipment to conduct company business.
• Applicant must be able to pass a pre-employment drug screen. Safety impact employees will be subject to additional drug and alcohol testing throughout his/her employment.
• As part of its employment process, M-B may procure or have prepared a criminal background check. An applicant with an unsatisfactory criminal background check report is ineligible to be hired for the position for which the report is initiated.
• If hired, applicant must provide document(s) within three (3) days of hire date that establish identity and employment eligibility. A complete list of acceptable documents is on file with the local Texas Workforce Commission office or http://www.twc.state.tx.us/.

M-B is an equal opportunity and affirmative action employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. Women, minorities, people with disabilities and veterans are strongly encouraged to apply.