Administrative Secretary II-III at Inyo, County of (CA) – Bishop, California

Perform both secretarial and accounting functions for the division or department head; relieve division or department head of administrative details such as compiling statistical information, preparing contracts, ordinances, resolutions, and other legal documents, and assisting in various other details; prepare reports and correspondence independently from notes, instruction, or own initiative; organize material, prepare agenda, record proceedings, and prepare meeting minutes; compile information and assist in budget preparation; may supervise, assign, and review the work of other clerical staff.

Duties may include, but are not limited to the following:

• Maintain routine and confidential files
• Review materials for errors in grammar and English usage
• Receive callers, providing information, answering complaints or scheduling appointments with division or department head or proper staff member
• Receive, open, and route mail identifying that which requires personal attention by the division or department head
• Schedule meetings and conferences
• Maintain records of purchases
• Compile and distribute information to various media, organizations, and agencies
• Operate various office machines such as, but not limited to, personal computers, adding machines, and copy machines
• Performs other duties as assigned

EDUCATION and EXPERIENCE:

• High school graduate or equivalent PLUS
• Three years of experience performing the duties of a Secretary or similar class

  OR

• Six years of responsible general clerical experience, including work in governmental operations

• High school graduate or equivalent PLUS
• Four years of experience performing the duties of a Secretary or similar class

  OR

• Seven years of responsible general clerical experience, including work in governmental operations

KNOWLEDGE OF:

• County and departmental applicable procedures, rules, and regulations
• Modern office organization practices and procedures
• Filing systems
• Receptionist and telephone techniques
• Business forms, letters, and report writing
• Proofreading
• Office equipment
• English usage, spelling, grammar, punctuation, and arithmetic
• General organization and functions of county government

ABILITY TO:

• Perform responsible clerical and secretarial work requiring independent judgment with speed and accuracy
• Learn, interpret, and apply policies, laws, rules, and regulations
• Take responsibility for the compilation and organization of reports
• Compose correspondence on own initiative
• Make arithmetic calculations with speed and accuracy
• Understand and carry out oral and written directions
• Meet the public tactfully and courteously and answer questions in person and over the telephone
• Show good judgment in identifying and handling confidential information
• Use good judgment in assigning priority workload in dealing with officials and members of the general public in routine, emergency, and other situations
• May evaluate employee performance
• Work cooperatively with coworkers and others contacted in the course of work
• Must have ability to sit for prolonged periods of time, stand, walk, kneel, bend, twist, lift and carry up to 25 pounds
• Climb and descend stairs
• Drive a motor vehicle

• May be required to drive a motor vehicle in the course of employment and must possess a valid operator’s license issued by the State Department of Motor Vehicles
• Must successfully complete a pre-employment background investigation
• Must be available for evening meetings as necessary
• Your position may be required to serve as a Disaster Service Worker during a County emergency

APPLICATION:
It is important that your application show all the relevant education and experience you possess. Applications may be rejected if incomplete. Beginning with your present or most recent job, show a complete record of your employment. Describe in detail any aspects of your experience or activities that are particularly appropriate for the position for which you are applying. You may not submit resume in lieu of completing the Employment Record fields. We will evaluate your qualifications based solely on the information entered into the Employment Record form.

It is not acceptable to complete the application with statements like “See/Refer to resume” or “See attached”.

If requesting Veteran's preference, you must attach a copy of your DD214 with your application.

SELECTION:
Selection procedures will be determined by the number and qualifications of applicants and may include a qualification screening, written examination, computer skills exercise, and oral examination.

This recruitment may establish an eligibility list that may be used to fill future vacancies in this salary or job classification.

REASONABLE ACCOMMODATION FOR INDIVIDUALS WITH QUALIFYING DISABILITIES:
Inyo County will make reasonable efforts in the examination process on a case-by-case basis to accommodate persons with disabilities. If you have special needs, please contact (760) 878-0377 prior to the examination process.

CITIZENSHIP/IMMIGRATION STATUS:
Inyo County employs only U.S. citizens and lawfully authorized non-citizens in accordance with the Immigration Reform and Control Act of 1986.

WORK LOCATION:

The County of Inyo has work sites located throughout the Owens Valley (Independence, Bishop, Lone Pine, Big Pine, and Olancha) and the Death Valley area (Death Valley, Tecopa, and Shoshone). All Inyo County positions are considered Countywide positions. Positions are assigned to a work site based upon the needs of the County. Positions may be temporarily or permanently reassigned to another work site as deemed necessary by the Department Head and/or County Administration