Filing Specialist at IDS Group – Salt Lake City, Utah

Southeastern Integrated Care believes wellness is best achieved in our community by ensuring individuals receive adequate access to quality, integrated behavioral health and medical care resources. Integrated care is an approach to healthcare that involves blending medical care and behavioral health care, with the goal of improving the overall health and well-being of an individual. Southeastern Integrated Care focuses specifically on linking care involving primary, mental health, and substance abuse treatment through a team of qualified, licensed clinical professionals. Our team of clinicians work with consumers to coordinate engagement in their care to ensure proper management of medical and psychosocial needs.

As a Filing Specialist in our Administrative department, you will play a vital role in maintaining organized, efficient, and accurate file management systems. This full-time, hourly position requires attention to detail and a commitment to ensuring that all documents are appropriately processed and accessible to support the smooth operation of the organization. The ideal candidate will be proactive, well-organized, and comfortable working with both physical and digital files.

Responsibilities

• Sort, organize, and maintain physical and digital files according to established systems.
• Create, update, and label files for easy retrieval and secure storage.
• Coordinate with other administrative personnel to ensure timely file management for ongoing projects.
• Perform regular audits of filing systems to identify missing or misplaced documents.
• Prepare file reports and summaries to ensure compliance with company protocols and legal requirements.
• Assist in transitioning from physical files to digital storage systems, including scanning and archiving documents.
• Respond promptly to file retrieval requests from team members and leadership.
• Ensure security and confidentiality of sensitive documents in adherence to company policies.

Qualifications

• High school diploma or equivalent; additional certifications in office administration are a plus.
• Proven experience in filing, document management, or an administrative role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills in English.
• Proficiency in using filing software, office equipment, and Microsoft Office Suite.
• Attention to detail and ability to identify data discrepancies.
• Capable of handling sensitive/confidential information with discretion.
• Ability to lift and carry file boxes or equipment as needed.

The pay range for this role is:
70,000 - 85,000 USD per year(Remote (Salt Lake City, Utah, US))