Receptionist in Hialeah, Florida at MD Turbines Inc

Position Summary
The Receptionist serves as the first point of contact for visitors, customers, vendors, and employees at our aviation facility. This role is responsible for maintaining a professional front office environment while supporting daily administrative operations. The ideal candidate is organized, customer-service oriented, and capable of managing multiple tasks in a fast-paced aviation and logistics environment.

Key Responsibilities

• Greet and assist visitors, clients, vendors, and contractors in a professional and courteous manner.
• Answer and direct incoming phone calls to the appropriate departments or personnel.
• Manage the front desk area, ensuring a welcoming, organized, and professional reception environment.
• Coordinate visitor check-in procedures in accordance with facility security and safety protocols.
• Receive, sort, and distribute incoming mail, packages, and courier deliveries.
• Maintain visitor logs and issue visitor badges as required by company security procedures.
• Provide general administrative support to departments including Human Resources, Logistics, and Operations.
• Schedule and coordinate meetings, conference room reservations, and appointments.
• Assist with employees onboarding documentation and administrative paperwork when needed.
• Maintain office supplies inventory and place orders as necessary.
• Support internal communications and assist with company announcements or events.
• Ensure compliance with company policies and aviation facility security requirements.

Qualifications
• High school diploma or equivalent required.
• Previous receptionist, administrative assistant, or customer service experience preferred.
• Experience in aviation, logistics, or technical environments is a plus.
• Proficiency in Microsoft Office (Word, Outlook, Excel).
• Strong communication and interpersonal skills.
• Ability to multitask and manage priorities in a fast-paced operational

environment.
• Professional appearance and demeanor.
• Bilingual (English/Spanish) preferred but not required.

Key Competencies
• Professional communication and customer service
• Organization and attention to detail
• Time management and multitasking
• Discretion and confidentiality
• Reliability and professionalism

Work Environment
This position operates in an aviation facility environment and may involve interaction with technicians, logistics personnel, vendors, and visiting clients. The role requires extended periods of sitting, phone communication, and computer use.