TRANSCRIPT PROCESSING SPECIALIST in Waldorf, Maryland at CLJ Consulting And Contracting LLC

Location: Onsite – CLJ Corporate Office, Waldorf, MD
Work Schedule: Monday – Friday, 8:00 AM – 5:00 PM
Pay Rate: $23-$25 per hour
Employment Type: Full-Time

CLJ Consulting and Contracting LLC is seeking a Transcript Processing Specialist to support National Transcription Copy (NTC) operations at our corporate office. This role provides comprehensive transcript acquisition, management, and delivery support to attorneys nationwide.

The Transcript Processing Specialist plays a critical role in ensuring timely, accurate, and compliant access to deposition transcripts, hearing records, court proceedings, and other official transcripts required for investigations, litigation, enforcement actions, and administrative proceedings. This position serves as a centralized point of contact for transcript-related requests and works closely with court reporters, transcription vendors, and internal legal stakeholders.

Receive, review, and process transcript requests from attorneys and legal staff nationwideCoordinate with federal and state courts, court reporting agencies, deposition vendors, and transcription services to obtain certified transcripts and exhibitsTrack transcript orders from request through final delivery, ensuring deadlines, rush requirements, and format specifications are metMaintain accurate logs and databases of transcript requests, statuses, costs, and delivery confirmationsReview transcript requests for completeness, accuracy, certification, and compliance with applicable requirementsVerify case details including case numbers, party names, witness identification, exhibit references, and paginationPerform quality control checks to ensure completeness, accuracy, and formatting of transcripts and related documentationEnsure proper handling and safeguarding of personally identifiable information (PII) and sensitive legal materialsServe as the primary point of contact for attorneys regarding transcript requests, status updates, corrections, and issue resolutionCoordinate with paralegals, investigators, and litigation support staff to ensure timely delivery of transcripts in required formatsUpload, store, and index transcripts within designated document or case management systemsMaintain proper naming conventions, metadata tagging, and version controlMonitor request status, deadlines, and fulfillment timelinesAssist with cost tracking and reporting related to transcript servicesPrepare correspondence, logs, and internal documentation as neededSort, scan, copy, and electronically file transcription recordsMaintain organized electronic and physical filing systemsPerform general administrative and clerical support as assigned

High School Diploma or equivalentMinimum 1–2 years of administrative, clerical, or document processing experienceStrong attention to detail and organizational skillsProficiency in Microsoft Office Suite (Word, Excel, Outlook)Ability to manage high-volume workflows and meet strict deadlinesStrong written and verbal communication skillsAbility to handle sensitive and confidential information with discretionAbility to work independently and as part of a team

Experience supporting legal, litigation, or records management environmentsFamiliarity with transcript processing, court records, or legal documentationExperience working with document management or case management systemsExperience coordinating with external vendors or service providersStrong time management and deadline tracking experience