Staff Assistant in Hillsdale, Michigan at Hillsdale College

1. Draft, edit, and send correspondence, including visit letters, follow-up emails, and phone communications with constituents.
2. Type letters, contact reports, and general information from rough drafts.
3. Maintain and update records in the CRM system; generate lists and reports as needed.
4. Research, review, and enter data pertaining to constituents from contact reports, on-campus visits, and event interactions for priority prospects and potential prospects.
5. Execute follow-up for appointments; type and manage plans, order/gather follow-up materials, and other actions as necessary.
6. Plan and execute details of donor campus visits, which may include travel and lodging arrangements.
7. Draft and process scholarship pledge criteria and agreements, coordinating with donors and internal departments.
8. Draft and submit travel expense vouchers for officer reimbursement.
9. Review expenses, assign budget codes, and reconcile monthly MasterCard statements.
10. Act as Advancement liaison for other Departments and the general public.
11. Assist with special projects that may arise as necessary.
12. Maintain confidentiality in all information.
13. Assist after hours as needed (minimal).

1. Strong knowledge of office practices and procedures.
2. Excellent organization skills and attention to detail.
3. Strong grammar, written communication, and editing skills.
4. Professional interpersonal skills for phone, email, and in-person interactions.
5. Ability to work independently with minimal supervision and manager responsibilities during supervisor absences.
6. Knowledge of basic office machines and computer/word processors.
7. Advanced clerical skills, including knowledge of proper correspondence format, as well as basic accounting skills.
8. Attention to detail is critical.

Required fields are indicated with an asterisk (*).

1. Resume
2. Cover Letter