Accounts Payable Associate at Wilson Farm – Lexington, Massachusetts

Position Type: Full Time, Non-Exempt

Job Summary: We are looking for an Account Payable Associate who will be responsible for managing and processing financial transactions to our vendors and suppliers. This role ensures timely and accurate payment of invoices, maintains financial records, and may reconcile accounts. An Accounts Payable Associate requires a strong attention to detail, excellent organizational skills, and the ability to work efficiently in a fast-paced environment.

Key Responsibilities:

· Invoice Processing: Working with internal managers to get invoices approved and processed. Receiving, verifying, and processing invoices, ensuring accuracy, proper documentation, and sign offs from management

· Payment Processing: Preparing and processing payments to vendors through weekly check runs and electronic fund transfers

· Record Keeping: Maintaining detailed and accurate records of all accounts payable transactions

· Reconciliations: Reconciling vendor statements and accounts to ensure accuracy and identity discrepancies

· Vendor Communication: Working with managers to resolve vendor issues

· Compliance: Ensuring compliance with company policies and procedures, as well as relevant financial regulations

· Expense Reporting: Assisting with preparing reports related to accounts payable and payment check details

· Month-End Close: Assisting with month-end closing activities by ensuring all invoices are processed and all accounts payable balances are reconciled

· System Utilization: Utilizing accounting software and systems such as Microsoft Navision to manage financial data and transactions

· Answering phone calls, assisting in retail orders, and transferring calls as appropriate

· Other administrative tasks as assigned

Schedule:

· 10am – 7pm Monday through Friday

· Availability during holiday and busy seasons

Qualifications:

· 1-2 years of experience in an accounts payable or accounting related role preferred

· Proficiency in Microsoft Office, Excel, and Word

· Effective communication skills (both written and verbal)

· Ability to work independently and as part of a team