Parish Life & Operations Coordinator at St. Gabriel the Archangel Roman Catholic Parish Ca – Cave Creek, Arizona

Department: Parish Life & Operations Coordinator
Reports To: Parish Manager
FLSA Status: Full-Time

Essential Duties and Responsibilities Summary

The Parish Life & Operations Coordinator oversees and supports the parish’s pastoral ministries, serving as the primary liaison among ministry leaders, volunteers, and parishioners. This role helps align all ministries by actively fostering our parish mission – to bring every person into intimacy with Christ, Go Make Disciples. This role ensures the smooth and effective operation of all parish-centered ministry programs and events through the parish management system, Pushpay.Responsibilities include learning and facilitating training of staff to use Pushpay, coordinating event and facility calendars, overseeing Safe Environment training compliance, and managing Adoration scheduling through the We Adore Him program. In addition, this role oversees parish-wide communications related to ministry programs and events.

1. Event & Facility Calendar Coordination

This position oversees the scheduling and logistical coordination of parish facilities to support all pastoral ministry programs and events. This role maintains the master parish calendar, coordinates facility assignments, and ensures that equipment and technology needs are arranged appropriately.

In collaboration with the Parish Manager, the Coordinator ensures HVAC, seating, setup, and cleanup requirements are scheduled and completed efficiently. The position also communicates timely facility and scheduling updates to ministry leaders and volunteers and ensures all activities comply with diocesan safety, accessibility, and facility usage policies.

2. Safe Environment Coordination

To ensure that the parish maintains full compliance with diocesan Safe Environment policies and procedures, this position will foster a secure and welcoming environment for all parishioners. This role oversees the training and certification of staff and volunteers, instructs all to have background check, and maintains accurate personnel files and training documentation. This position will schedule and facilitates Safe Environment workshops and educational sessions as needed, monitors ongoing compliance, and prepares required reports and documentation for the Diocese of Phoenix.

3. Adoration Coordination

This position will oversee and sustain the parish’s Eucharistic Adoration program by managing volunteer scheduling and ensuring consistent coverage for all Adoration hours. This role supports the Hourly Captains in effectively utilizing the We Adore Him system and provides training to leaders so they can confidently guide adorers in scheduling procedures and program expectations. In addition, this position will work with Hourly Captains to actively recruit and maintain a strong base of committed adorers.

4. Communications

This position is responsible for developing and implementing a comprehensive communications strategy that supports the parish’s mission and fosters engagement within the parish community. This role ensures clear, consistent, and timely communication across all platforms, promoting parish life, ministries, and events while upholding Catholic values. Duties & responsibilities include:

· Promote parish-wide events through the weekly parish bulletin.

· Works with Pastoral Staff to coordinates Quarterly Ministry Leaders Mixers.

· Create, edit, and distribute the parish’s weekly online “Connections” newsletter via Flocknote.

· Maintain and update outdoor communication kiosks with current information and upcoming events.

· Collaborate with ministry leaders to promote individual ministry programs, initiatives, and special events.

· As needed design and produce promotional materials, including flyers, graphics, banners, and digital content.

· Manage and update parish website content to ensure accuracy, clarity, and timeliness.

· Oversee parish social media platforms, including content creation, scheduling, and engagement.

· Coordinate with the Pastor Mass announcements as needed.

· Proofread and edit all communications to ensure professionalism, clarity, and fidelity to Catholic teaching.

· Manage relationships with printers, publishers, and communication vendors.

· Support urgent or crisis communications when necessary.

Minimum Qualifications

· Is a Catholic in good standing, loves Jesus and His Roman Catholic Church

· Understanding of Catholic teaching

· Strong interpersonal, communication, and organizational skills

· Compassion, sensitivity, and ability to provide emotional support

· Proficient in adapting to and effectively working across multiple software systems.

· Experience coordinating volunteers or ministry programs preferred

· Ability to work collaboratively with clergy, staff, and ministry leaders

· Physical & Environmental Requirements

· Ability to attend and support events during daytime, evenings, or weekends as needed

· Able to start employment June 1, 2026