ACCOUNTING CLERK at Charm Sciences Inc – Andover, Massachusetts

The Accounting Clerk is an entry level, non-exempt position that reports to the Assistant Controller and Chief Financial Officer. The Accounting Clerk is responsible for a variety of general accounting tasks in accounting department including Accounts Receivable and Accounts Payable.

The pay range for this position is $21.50 to $31.00 per hour. Compensation will be determined based on education, experience, and other factors in accordance with applicable laws.

Essential Functions

• Maintain, verify, and document recordkeeping and accounting systems to ensure accuracy and compliance with accounting policies and procedures.
• Handle pre- and post-authorized customer credit card transactions through payment platform.
• Create and maintain weekly accounts receivable aging and interaction reports.
• Contact customers via phone or email to follow up on past-due invoices; escalate unresolved accounts to sales team or management.
• Gather and enter data for account and inventory reconciliations and sales tax reporting into spreadsheets.
• Process, verify, post and record customer payments and transactions related to accounts receivable.
• Upload daily customer invoice via portal and communicate with customers or customers service teams for billing issues or discrepancies.
• Review supplier’s invoices for appropriate documentation and approval prior to promptly processing payment.
• Perform accounts payable voucher functions and process AP visa statements using automated system Record expenses to appropriate accounts to ensuring accuracy and consistency. Perform other related projects as assigned.
• Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Required:

• Associate’s degree in Accounting or equivalent combination of education and experience.
• Minimum of 1 year of experience in accounting.
• Knowledge of bookkeeping, and general ledger process.
• Excellent verbal and written communication skills.
• Strong attention to details, highly organized, computer literate.
• This is a full-time position. Typical days and hours of work are Monday through Friday 8:30 a.m. to 5:30 p.m.

Preferred:

• Competency in Microsoft applications including Word, Excel and Outlook.
• 1-2 years experience in ERP.
• Bachelor’s degree in Accounting or equivalent.
• Strong interpersonal skills.

Physical Requirements

• This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.
• The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, telephone, and computer printer.
• The employee must frequently lift and move up to 10 pounds and occasionally lift and move objects up to 25 pounds.