Office Services Assistant at Shoup Legal. A Professional Law Co – Murrieta, California

Do you enjoy engaging with clients and making them feel comfortable and welcome? Do you have a positive and cheerful demeanor? Do you enjoy providing excellent customer service? Is a positive work environment where you feel part of a team important to you? If so, you might be the perfect candidate for our Office Services Associate position!

We need a self-motivated, detail-oriented, team player to support our office and clients. You will need to make client satisfaction a priority and remain flexible and available to assist our team members. Your ability and willingness to learn are highly valuable and we will give you all the tools you need to feel confident in your position.

The ideal candidate is an experienced, competent office assistant to perform various administrative and clerical tasks, helping to support our offices and ensure success. The ideal candidate will be comfortable undertaking a variety of activities in the office, including filing, answering the phone, organizing documents, processing mail, maintaining office cleanliness, running office errands, etc. S/he will have the ability to work diligently and independently to help maintain efficient office operations. Reliability and a strong work ethic with great communication skills are a must. Familiarity with all necessary office equipment and procedures is also required.

*Note: Please follow the instruction when submitting your application. Applicants who do not follow instructions when applying will not be considered for the position. This will demonstrate your attention to detail and your ability to follow instructions.*

Responsibilities

• Preparation of outgoing mail (envelopes, packages, etc.)
• Answering the phone, taking messages, or redirecting calls to appropriate team members
• Sending appointment reminders via email, text, and phone call.
• Maintain inventory stock of office supplies (paper, ink, etc.) and re-ordering when necessary.
• Serve as back-up to the receptionist and provide additional front desk support when needed.
• Provides general office support (assists with IT issues, moving office furniture, set up new equipment, etc.)
• Able to run office errands (delivering client documents, court filings, etc.)
• Maintaining and organizing the off-site storage
• Oversees facilities (maintains break room cleanliness, such as trash, refrigerator, dishwasher; places work orders; and performs liaison function between the firm and the vendors, etc.)
• Willing to perform various office duties, as assigned.

• High school diploma required. Relevant degree or certification is preferred
• Prior experience in a law firm preferred
• Strong working knowledge of office procedures
• Ability to effectively use and maintain office equipment
• Excellent, rapid typing skills, up to 30 wpm
• Solid knowledge of Microsoft Office
• Outstanding communication skills
• Great organizational and multitasking abilities
• Ability to work successfully in a repetitive and fast-paced environment
• Professional attitude and appearance
• Highly reliable with excellent attendance