Accountant I in Los Angeles, California at South Central LA Regional Center

SCLARC offers: Medical/Dental/Vision, Life Insurance, 401K match, 457 CalPERS Savings Plan, CalPERS Pension Plan, Employee Assistance Program Hotline, Parking, 11 Paid Holidays, Vacation, Sick, and Personal Days.

SUMMARY OF POSITION

The position is responsible for performing day-to-day accounts payable and accounts receivable functions to ensure accurate, timely, and efficient processing of financial transactions. Key responsibilities include processing high volumes of vendor invoices, preparing payments, recording cash receipts, maintaining accurate financial records, and performing account reconciliations to ensure the accuracy and completeness of financial data. The position is responsible for reconciling accounts payable, accounts receivable, vendor statements, and related general ledger accounts, as well as identifying and resolving discrepancies. Additionally, the position supports month-end and year-end closing activities, assists with financial audits, and ensures compliance with Generally Accepted Accounting Principles (GAAP), internal controls, and organizational policies. The ideal candidate demonstrates strong attention to detail, analytical and organizational skills, and the ability to manage multiple priorities in a fast-paced, high-volume accounting environment. This position reports to the Controller and collaborates with internal departments and external vendors to support the organization's financial operations.

• Review, verify, and process vendor invoices, ensuring accuracy, proper coding, required approvals, and compliance with organizational policies and procedures.
• Match invoices with supporting documentation, purchase orders, and receiving records, as applicable.
• Prepare vendor payments, including checks, ACH transfers, in accordance with established payment schedules.
• Maintain accurate vendor records, including payment information, W-9 forms, and supporting documentation.
• Reconcile vendor statements, investigate discrepancies, and resolve outstanding invoices and payment issues.
• Respond to vendor inquiries regarding invoice status, payment processing, and account balances.
• Monitor outstanding payables and ensure timely processing of invoices to avoid late payments.
• Record and apply Account Receivable incoming payments, including checks, ACH deposits, and electronic receipts, to appropriate accounts.
• Coordinate with internal departments and external parties to resolve billing and collection issues.
• Prepare accounts receivable aging reports and assist management in monitoring outstanding balances.
• Assist with month-end and year-end closing activities, including accounts receivable & accounts payable reconciliations and expense accruals.
• Assist with internal and external audits by preparing requested documentation and responding to audit inquiries.
• Ensure compliance with Generally Accepted Accounting Principles (GAAP), internal controls, and applicable organizational policies.
• Perform other accounting and administrative duties as assigned by the Controller or management.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Bachelor’s degree in accounting, Finance, Business Administration, or related field required.

The regular work schedule is Monday through Friday, from 8:30 AM to 5:00 PM, with a scheduled meal break. Occasional adjustments to the work schedule may be required based on operational needs.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.