Payroll Manager in Chicago, Illinois at Envision Unlimited

Responsible for training and supporting the payroll team to ensure timely and accurate payroll processing, ensuring compliance with federal, state, local and benefits requirements and promoting an excellent customer service culture. Must have some knowledge of Paylocity/UKG payroll systems.

Responsibilities:

• Oversee payroll processing and operations for multiple locations, ensuring accurate and timely pay.
• Ensure strict and consistent compliance to labor laws, tax withholdings, wage orders, garnishments and year-end reporting.
• Set up and maintain functional payroll systems (Paylocity/UKG).
• Audit payroll transactions to ensure all amounts and payment dates are accurate.
• Reconcile and prepare reports for ledgers, journal entries, 5500s, overtime usage, retirement, attrition etc.
• Lead processing, accuracy and distribution of W-2 statements.
• Approve one-time or permanent changes in payroll (e.g. salary increases, tax deduction, bonuses).
• Approve all employee changes from the self-service portal.
• Train employees who are involved in payroll on best practices.
• Manage payroll discrepancies quickly and efficiently.
• Collaborate with Finance and HR to create payroll reports. Create and maintain all cost centers, allocations and new location codes.
• Monitor and audit payroll for fraud, abuse and waste.
• Prepare onboarding material to enable new hires and add union codes, exempt status and benefit hours, payroll policy, CID and Respite codes. Help new hires understand the company’s compensation and benefits policies (Orientation).
• Coordinate external audits (Work Comp. and 403B, 5500).
• Answer payroll-related questions from employees and supervisors
• Maintain records for insurance and benefit partners (Employees contributions, loans and employer contributions).
• Maintain system updates

Qualifications:

A minimum of 10 years of payroll experience

At least five years in payroll management

Must be a CPP (Certified Payroll Professional)

Bachelor’s degree, preferably in accounting or business administration