Documentation Control Specialist in Ottawa, Ontario at Nasittuq Corporation

JOB TITLE: Documentation Control Specialist

LOCATION: Ottawa, ON (CMO)
SECURITY CLEARANCE: Secret
REPORTS TO: Manager, Sustainment
HOURS: 37.5 hours per week

ABOUT US:

Nasittuq provides Operation & Maintenance services for the North Warning System (NWS). The NWS is a joint Canada and United States early-warning radar system with 47 sites located in Northern Canada; a Control Centre and Support Centre located in North Bay, ON and a Contract Management Office located in Ottawa, ON.

Our core values—Safety, Diversity, Integrity, Social Responsibility, Environmental Stewardship, and Agility—guide everything we do.

WHAT YOU’LL DO:

• Administer and maintain controlled documentation, including SOPs, work instructions, engineering documents, forms, and quality records
• Manage the full document lifecycle including creation, revision, approval workflows, distribution, and archival
• Coordinate document distribution and internal communications to ensure timely and accurate access
• Maintain and ensure the integrity of the master document repository (e.g., SharePoint)
• Ensure compliance with ISO 9001 standards and Controlled Goods requirements
• Manage official document transmittals to and from customers, ensuring traceability and contractual compliance
• Provide guidance to sub-library representatives across multiple locations to ensure consistency in document control practices
• Support internal and external audits by preparing, retrieving, and organizing required documentation

WHO YOU ARE:

CREDENTIALS:

• Diploma or degree in Records Management, Library Sciences, Information Management, Business Administration, or a related discipline
• Ability to obtain and maintain a Government of Canada Secret Clearance
• Ability to obtain and maintain Controlled Goods certification

EXPERIENCE:

• Minimum of 5 years of experience in document control, records management, or a related field
• Experience working with ISO 9001 or similar quality management systems
• Experience using document management systems (e.g., SharePoint)
• Experience supporting audits and working within regulated or compliance-driven environments

SKILLS:

• Strong knowledge of document control principles, version control, and lifecycle management
• Familiarity with technical documentation standards and controlled environments
• Exceptional attention to detail and organizational skills
• Strong communication skills with the ability to work with both technical and non-technical stakeholders
• Proficiency in Microsoft Office and document management systems
• Ability to manage multiple priorities in a deadline-driven environment
• Collaborative, proactive, and solutions-focused mindset

WHY JOIN US?

• COMPREHENSIVE BENEFITS: Health, dental, vision, disability, life insurance, and employer-matched pension plans (up to 5%)
• WORK ENVIRONMENT: Stable, full-time office-based role in Ottawa supporting a critical national defense program
• GROWTH OPPORTUNITIES: Access to training and professional development opportunities
• VACATION PAY: 6% for employees under five years

Qualified and interested candidates, please apply!

Nasittuq is committed to employment equity and encourages applications from all qualified groups. Inuit Land Claim Beneficiary applicants are encouraged to apply and self-identify.

APPLICANTS WHO ARE ENROLLED UNDER AN INUIT NUNANGAT LAND CLAIMS AGREEMENT WILL BE GIVEN PRIORITY HIRING. WE ENCOURAGE APPLICANTS TO SELF-IDENTIFY.

IQQANAIJAAQTAARASUAQTUT ILAGIJAUQATAULLUTIK INUIT NUNANGANNI NUNALIRINIRNMUT ANGIRUTIUSIMAJUNUT SIVULLIQPAUTAUNIAQTUT IQQANAIJAAQTAARTITAUJUNNAQTUNUT. IKAJUQTURPATSI IQQANAIJAAQTAARASUAQATAUJUSI NALUNAIQSIQULLUSI ILAGIJAUQATAUNITSINNIK.

ᐃᖅᑲᓇᐃᔮᖅᑖᕋᓱᐊᖅᑐ ᐃᓚᒋᔭᐅᖃᑕᐅᓪᓗᑎᒃ ᐃᓄᐃᑦ ᓄᓇᖓᓐᓂ ᓄᓇᓕᕆᓂᕐᒧᑦ ᐊᖏᕈᑎᐅᓯᒪᔪᓄᑦ ᓯᕗᓪᓕᖅᐸᐅᑎᑕᐅᓂᐊᖅᑐᑦ ᐃᖅᑲᓇᐃᔮᖅᑖᕐᑎᑕᐅᔪᓐᓇᖅᑐᓄᑦ. ᐃᑲᔪᖅᑐᕐᐸᑦᓯ ᐃᖅᑲᓇᐃᔮᖅᑖᕋᓱᐊᖃᑕᐅᔪᓯ ᓇᓗᓇᐃᖅᓯᖁᓪᓗᓯ ᐃᓚᒋᔭᐅᖃᑕᐅᓂᑦᓯᓐᓂᒃ.

Nasittuq provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted to proceed to the selection process, please advise us if you require any accommodation.

ᐃᖅᑲᓇᐃᔪᖅᑐᖅᐸᒃᑲ ᐃᓄᑖᖃᑕᐅᓯᒪᔪᑦᒍᑎᒥ ᓯᕗᓪᓕᐅᔾᔭᐅᖃᑦᑕᕐᓂᐊᖅᑐᑦ!

Translation: We invite you to join us and embark on a rewarding career journey!

We thank you for your interest, however, only candidates selected for an interview will be contacted.