Contractor - Administrative Assistant in Canada Creek, Nova Scotia at Jobgether
NewJob Function: Admin/Clerical/Secretarial
Jobgether
Canada Creek, Nova Scotia, B0P 1V0, Canada
Posted on
New job! Apply early to increase your chances of getting hired.
Explore Related Opportunities
Job Description
Contractor - Administrative Assistant
Accountabilities:
This position is posted by Jobgether on behalf of a partner company. We are currently looking for a Contractor - Administrative Assistant in Canada.
This is an exciting opportunity for a highly organized and proactive administrative professional to support a fast-paced and mission-driven healthcare environment focused on making a meaningful impact. In this role, you will provide comprehensive administrative and operational support to senior leadership and cross-functional teams across Canada. You will play a key role in coordinating meetings, managing financial and contract-related processes, and ensuring smooth day-to-day operations in a collaborative remote setting. The position offers a dynamic workload with exposure to multiple business functions, providing opportunities to contribute to special projects, process improvements, and strategic initiatives. Ideal for a self-starter with exceptional attention to detail, this role combines autonomy, collaboration, and the chance to support innovative work that positively impacts patients and communities.
- Provide day-to-day administrative support to senior leadership and cross-functional teams, including calendar management, scheduling, and coordination of meetings and events.
- Organize and facilitate both virtual and in-person meetings with internal stakeholders, external partners, and field-based teams across multiple time zones.
- Support operational and administrative processes related to contracts, including document preparation, routing for approvals, tracking, and file management.
- Manage financial and procurement-related processes such as purchase order creation, invoice tracking, honoraria payments, budget monitoring, and expense management.
- Maintain accurate records and tracking systems using Excel and internal business platforms to support operational efficiency and compliance.
- Utilize multiple digital tools and platforms to support administrative workflows, collaboration, reporting, and document management.
- Participate in special projects and process improvement initiatives to enhance team productivity and organizational effectiveness.
- Coordinate recruitment-related activities such as interview scheduling, onboarding support, and hiring administration.
- Collaborate with other administrative professionals to streamline processes and ensure alignment across teams.
- Proven experience in an administrative assistant or operational support role within a fast-paced professional environment.
- Previous experience managing financial processes, including purchase orders, invoice management, budget tracking, and expense monitoring.
- Strong understanding of contract administration processes, including document coordination, tracking, and lifecycle management.
- Excellent verbal and written communication skills in English; bilingual proficiency in English and French is considered an asset.
- Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
- Experience using digital collaboration and business management platforms such as Teams, Zoom, SharePoint, Oracle, Concur, or similar systems.
- Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities and deadlines effectively.
- Ability to work independently in a remote environment while maintaining strong collaboration across teams and stakeholders.
- Excellent interpersonal skills with a proactive, adaptable, and solution-oriented mindset.
- Previous experience in a startup or entrepreneurial environment is considered an advantage.
- Willingness to travel occasionally as required.
- Fully remote work environment with flexibility and occasional travel opportunities.
- Generous vacation package and company-recognized public holidays.
- Paid volunteer days to support community involvement.
- Employee wellbeing and wellness support programs.
- Fitness reimbursement programs.
- Tuition assistance and professional development opportunities.
- Long-term incentive plans and employee stock purchase opportunities where applicable.
- Collaborative and inclusive workplace culture focused on growth, innovation, and employee support.
- Opportunities to contribute to meaningful work within a mission-driven healthcare environment.
How Jobgether works:
We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.
We appreciate your interest and wish you the best!
Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.
#LI-CL1
Scan to Apply
Just scan this QR code to apply from your phone.
Job Location
Canada Creek, Nova Scotia, B0P 1V0, Canada
Frequently asked questions about this position
Similar Jobs In Canada Creek, Nova Scotia
New
Bilingual Medical Claims Administrator
Jobgether
Canada Creek, Nova Scotia
Continue to apply
Enter your email to continue. You’ll be redirected to the employer’s application.By clicking Continue, you understand and agree to JobTarget's Terms of Use and Privacy Policy.