Executive Assistant to the CEO in Orlando, Florida at Sigma Theta Tau

The CEO’s Right Hand: A High-Trust Role at the Center of a Mission-Driven Organization in Motion

Position Overview

As the Executive Assistant to the CEO at Sigma Nursing, you will serve as a trusted operational partner to the organization’s chief executive, ensuring that the CEO’s time, attention, and energy are directed toward the highest-priority work of the organization. This is a high-visibility, high-trust role that requires exceptional judgment, absolute discretion, and a proactive orientation that anticipates needs before they become requests.

You will manage a complex, fast-moving executive calendar while coordinating meetings, travel, and commitments across multiple time zones and organizational priorities. But calendar management is just the beginning. In this role, you are also a communications partner: drafting correspondence, preparing executive summaries, ghostwriting on behalf of the CEO, and synthesizing complex information into clear, actionable briefs that enable sharp decision-making. What the CEO needs to know, you distill. What needs to go out in the CEO’s voice, you write.

You will serve as a key liaison across the organization, coordinating closely with Board members, senior staff, external partners, and key stakeholders. You will support the CEO in preparing for board meetings and high-stakes engagements, manage follow-through on commitments and action items, and ensure that nothing falls through the cracks in a busy, evolving environment. You bring structure to ambiguity and calm to urgency.

This role also carries meaningful project and research responsibilities. You will gather, synthesize, and present information to support strategic initiatives, track organizational priorities on behalf of the CEO, and step into special projects as needed. You are not a passive coordinator; you are a contributor who helps the CEO move faster and think more clearly.

Success in this role looks like a CEO who is prepared, on time, and focused on the right things. It looks like communications that are clear and on-brand. It looks like relationships with board members and senior stakeholders that are well-tended and supported. And it looks like an executive office that runs with consistency, professionalism, and trust.

Location, Travel & Compensation

This is a hybrid role based in or near Orlando, Florida.

Domestic and international travel is expected approximately 10 to 12 times per year to support the CEO at organizational events and in-person engagements.

The starting salary range for this position is $65,000–$75,000; offers are made within this range to ensure equity, consistency, and fiscal responsibility.

A Week in the Life

Monday often begins before the CEO’s first meeting. You have reviewed the week ahead, confirmed all logistics, pre-loaded any prep materials the CEO will need, and flagged anything that requires attention before the day gets moving. If something came in over the weekend that needs to be addressed, you’ve already identified it and have a plan.

Throughout the week, calendar management is a constant. You are not just scheduling meetings; you are making judgment calls about what deserves the CEO’s time, sequencing commitments strategically, and protecting space for focused work. When priorities shift, and they will, you adjust quickly and communicate changes with professionalism and clarity.

A meaningful portion of your week is spent on communications. You are drafting emails and correspondence in the CEO’s voice, preparing talking points and executive summaries for upcoming engagements, and synthesizing information from multiple sources into concise briefings. You know how to take a dense report or a long conversation and distill it into what actually matters.

Collaboration is woven into every day. You are coordinating with staff across the organization to track follow-through on action items, gather materials for board meetings, and ensure cross-functional commitments are being met. You are also a point of contact for board members and external partners, and you handle those relationships with discretion and care.

Research and project support surface regularly. One week you might be pulling together background materials for a strategic meeting. Another week you could be tracking the status of several concurrent organizational priorities and preparing a summary for the CEO. You bring rigor and thoroughness to this work without needing to be asked twice.

No two weeks look exactly the same, and that’s the nature of supporting a CEO in an organization that is actively evolving. You are energized by variety, grounded under pressure, and deeply committed to making the person you support as effective as possible. The work is demanding, and the pace is real; so is the opportunity to operate at the center of meaningful organizational leadership.

Know Your CliftonStrengths? Here’s What We’re Looking For

The strengths most needed to thrive in this role are:

1. Arranger - You are a master of logistics and moving parts. When complexity increases and priorities compete, you find the optimal configuration and keep everything in motion. You do not get rattled by a shifting calendar or a last-minute change in plans; you reconfigure and move forward with efficiency and composure.
2. Relator - You build trust through consistency, depth, and genuine investment in others. The CEO, board members, and senior stakeholders are not transactions to you; they are relationships you tend with care. People feel your reliability, and that reliability is what makes this role work.
3. Responsibility - You own your commitments completely. When you say something will be done, it will be done, and done well. You hold yourself to a high standard without needing to be managed, and you take the quality of your work personally in the best possible way.
4. Individualization - You pick up on what makes each person tick. You know how the CEO prefers to receive information, how board members like to be communicated with, and how to adjust your approach for each relationship. This sensitivity to people is what makes your support feel effortless to those you serve.
5. Strategic - You think ahead. You are not waiting for the next thing to happen; you are already anticipating it, preparing for it, and flagging it. In a fast-moving executive environment, your ability to see around corners and sequence priorities intelligently is invaluable.

You Would Thrive in This Position If

• You are a mid-career professional with the experience, maturity, and judgment to operate with confidence in a high-visibility executive support role. You have been here before, or close to it, and you know what it takes.
• You have exceptional written communication skills, including the ability to draft executive correspondence, create concise briefings, and ghostwrite in a senior leader’s voice while maintaining their tone, intent, and credibility. Chief of Staff experience or aspirations in that direction are a strong plus.
• You are proactive and anticipatory by nature. You identify what the executive will need before they ask, and you bring solutions rather than just surfacing problems. You lead the calendar and the inbox; they do not lead you.
• You are highly tech-savvy with strong proficiency in productivity and organizational tools, including advanced Excel skills, and a genuine aptitude for leveraging technology to work smarter. You pick up new systems quickly and use them well.
• You bring strong information-gathering and synthesis skills. You can take complex data, long meetings, or dense documents and distill them into clear, digestible insights that support executive decision-making. You know what to keep and what to cut.
• You thrive in ambiguity and change. You can prioritize effectively when everything feels urgent, pivot without losing your footing, and maintain professionalism and composure in a fast-paced, constantly evolving environment. Organized chaos does not scare you; it sharpens you.
• You operate with the highest degree of discretion, professionalism, and integrity. You handle confidential information with care, represent the executive office with consistency, and bring a positive, resourceful, roll-up-your-sleeves attitude to everything you do. Orlando-area candidates are preferred.

Who We Are

Sigma Theta Tau International Honor Society of Nursing (also known as Sigma Nursing or Sigma) is a global nursing organization with more than 100 years of impact, but what really sets us apart is how we support people—both the nurses we serve and the team members who make our work possible. We’re a community-oriented group of approximately 50 employees based in Indianapolis, Indiana, working in a remote-friendly environment. At Sigma, you’ll find a culture that values accountability, growth, and purpose. We offer strong health and retirement benefits, support professional development, and encourage open communication and collaboration across teams. If you’re looking for a place where your work matters and your growth is supported, you’ll feel right at home here.

We recognize that diversity and inclusion are essential to our success and are committed to creating a workplace that reflects the global nursing community we serve. We’re proud to be an Equal Opportunity Employer.

Ready to Join Us?

Apply today and help drive Sigma’s mission forward—building a stronger, more connected global nursing community.