Board Coordinator / Shareholder Relations Specialist in Kotzebue, Alaska at Kikiktagruk Inupiat Corporation, LLC

Position Summary:

The Board Coordinator / Shareholder Relations Specialist provides administrative and clerical support to the President & CEO, Board of Directors (BOD), and Shareholder Relations department. This role focuses on coordination, recordkeeping, and customer service, serving as a primary point of contact for Shareholders and the public while supporting the delivery of Shareholder programs and communications.

Duties/Responsibilities:

• Coordinate logistics for Board and committee meetings, including scheduling, preparing materials, and distributing board packets.
• Record and transcribe meeting minutes and maintain attendance and official records.
• Maintain organized and confidential filing systems for Board documents, corporate records, and governance materials.
• Assist in maintaining corporate records such as resolutions, licenses, and legal documents.
• Serve as a first point of contact for Shareholders, tenants, and the public; respond to inquiries and route requests as appropriate.
• Maintain and update the Shareholder database, ensuring accuracy of contact and stock information.
• Provide administrative support for Shareholder stock processes, including transfers, inheritance documentation, and issuance of certificates and ID cards.
• Assist with coordination of Shareholder programs, including internships, scholarships, and outreach activities.
• Support planning and execution of Shareholder meetings, events, and communications (newsletters, mailings, website updates, social media).
• Provide general administrative support, data entry, and filing.
• Maintain strict confidentiality of all sensitive information.
• May require occasional travel.
• Perform other duties as assigned.

Minimum Requirements:

• High school diploma or equivalent required; Associate's degree - preferred.
• 1-3 years of administrative or office support experience.
• Strong organizational and time management skills.
• Experience working with Alaska Native Corporations or in a Shareholder-focused environment.
• Ability to maintain confidentiality and handle sensitive information.
• Familiarity with recordkeeping, databases, or office coordination.
• Understanding of Iñupiat culture and community values.
• Proficiency in Microsoft Office Suite and general office systems.
• Strong communication and customer service skills.

Working Environment:

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is a fast paced multi-tasking environment requiring regular attendance of a 40 hour work week. Work may require occasional overtime.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Must be able to stand for prolonged amounts of time in front of a computer.
• May lift up to 25lbs.
• Entering text or data into a computer or other machine by means of a keyboard.
• Holding and grasping to review paper documents and to file documents in filing cabinets.
• May bend or stoop to retrieve inventory to place in aisle .
• Ability to communicate orally and/or via email.

Benefits:

KIC offers a comprehensive benefits package to eligible full-time employees including: Medical, Dental, and Vision Insurance, 401k with Match, Life and ADD Coverage, Short and Long Term Disability, Paid Time Off and Holidays, Education Assistance/Tuition Reimbursement, Employee Assistance Program, Employee Discount Program, and more!

Apply online at our website: https://kikiktagruk.applicantpool.com/

Disclaimer:

This is not to be an exclusive list of all responsibilities, duties, and skills required of the person in this job. KIC is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities. Pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, Kikiktagruk Inupiat Corporation may legally grant certain preference in employment opportunities to KIC Shareholders and their Descendants. Successful candidates must adhere to KIC's Drug and Alcohol policy/testing requirements and may be required to pass a background and/or Motor Vehicle Records check. The salary range for this position is based on several factors, including relevant experience, education, skills, and current market conditions.