Project Assistant in Oakbrook Terrace, Illinois at Hiffman National

What your day looks like.

General Duties

Prepare contracts, change orders, and agreement templates

Review certificates of insurance for compliance

Review partial and final lien waivers

Maintain complete and organized project files

Generate and track Project/CM fee invoices

Track interdepartmental billing and aged receivables

Prepare revenue projection reporting

Administer project management software platforms

Manage and update training manuals as directed

Project Services Support

Maintain documentation governance and file integrity

Coordinate meeting scheduling and preparation materials

Support and track closeout documentation compilation

Track contract approvals and invoice workflows

Assist with monthly reporting and financial reconciliations

Serve as administrative backup during team absences

Track and manage permit status

Leadership & Team Development

Demonstrate reliability and accuracy in documentation

Communicate proactively regarding missing approvals or documentation

Support overall team organization and efficiency

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, veteran status, or any other protected status under applicable laws.

What sets you apart.

• 1-3 years of related experience, construction administration experience
• Driver’s License is required for this role
• Ability to comprehend instructions, short correspondence, and memos.
• Excellent computer skills, must be advanced in Microsoft Word, PowerPoint and Excel
• Requires a high level of commitment to customer service
• An effective team player who also possesses the ability to work independently