HR & Administrative Executive in Gurugram, Haryāna at Blue Matter

Job Title: HR & Administrative Executive (4–6 Years' Experience)
Location: Gurgaon

Role Overview
We are looking for an experienced and resourceful HR & Administrative Executive with 4–6 years of
professional experience to provide high-level HR and administrative support to our team. The role requires
strong organizational skills, professionalism, and the ability to manage tasks with minimal supervision.

Key Responsibilities
• Manage end-to-end employee onboarding processes including documentation, background
verification, induction coordination, and system setup
• Maintain and update employee records, HRIS databases, and personnel files while ensuring data
accuracy and confidentiality
• Manage attendance, leave management, and employee documentation in compliance with company
policies.
• Support employee engagement initiatives, wellness programs, celebrations, and culture-building
activities.
• Manage and coordinate calendars, meetings, and appointments for leadership or teams
• Prepare internal and external communications, memos, reports, and presentations
• Coordinate travel and logistics (domestic and international) including itineraries, bookings, and
expense reimbursements
• Serve as a point of contact for internal teams and external vendors/clients
• Maintain office groceries – Timely orders, keep a count of stock, budget.
• Oversee procurement and inventory of office supplies and ensure smooth office operations
• Assist in onboarding and coordination for new hires or department transitions
• Support office events, meetings, and department initiatives
• Ensure office upkeep
• Maintain laptop inventory. Help coordinate and resolve issues with the laptop vendor in case of any
employee laptop breakdowns.
• Provide assistance with administrative and clerical duties which include scanning, mailing, sending
couriers
• Support with organizing office events, lunches, and meetings

Required Qualifications
• Bachelor’s degree or equivalent experience
• 4-6 years of experience in an HR and administrative or executive assistant role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with collaboration
tools (Slack, Zoom, etc.)
• Excellent written and verbal communication skills
• Strong organizational, multitasking, and prioritization abilities
• Ability to handle sensitive information with integrity and discretion

Preferred Skills
• Experience supporting leadership or cross-functional teams
• Knowledge of office management practices