Administrative Coordinator (Police) in North Miami, Florida at City of North Miami

GENERAL STATEMENT OF DUTIES:
This is professional work within the Human Resource and Career Development Unit of the Police Department, coordinating a variety of departmental and personnel activities. An employee in this position is responsible for the processing, monitoring and assisting in a variety of personnel duties including the recruitment and selection process. Responsibilities include conducting job/task analyses, coordinating, and participating in oral panel interviews, and other employment assessment tools. Work also requires some independent judgment to determine courses of action. Supervision is from a professional superior who reviews work activities for timely progress and effectiveness of results in meeting management goals and objectives.
Assists with the processing of applicants throughout the various steps of the hiring process via NEOGOV and excel for an accurate tracking log for every available position;
Maintain detailed records and filing system of each applicant from the receipt of the application to the point of hire or disqualification;
Creates and maintains the necessary stats for the department’s Historical Data Log, and Attrition Report;
Completes standardized Departmental forms and prepares reports related to candidate applications, including outlining the results of candidate assessments, interviews, and background investigation results;
Perform preliminary records checks through NCIC/FCIC and other law enforcement agencies to determine criminal history, existing warrants, driving records, and residential history verification;
Reports verbally and in writing upon related matters concerning the Police Department or the City;
Provides administrative support and assistance to the overall Human Resource & Career Development Unit/staff by assisting with:

• Coordinating and scheduling interviews and appointments for applicants' psychological evaluation, polygraph, medical examination, and drug screening when necessary.
• Developing and maintaining contacts with investigators from other agencies to obtain information regarding mutual applicants.
• Fingerprinting and issuing ID badges to all new Police Department employees, civilian volunteers, and outside vendors who require building access per FDLE requirements.
• Maintaining departmental records and updating related documents applicable to the background investigation function.

Bachelor's degree in Public Administration, Business Administration, Human Resources Management, or a related field, plus a minimum of one year of experience in personnel work related to the area of specialization at time of vacancy
OR
Associate’s Degree or 60 college credit hours in Public Administration, Business Administration, Human Resources Management or a related field, plus a minimum of three years of experience in personnel work related to the area of specialization at time of vacancy.
OR
An equivalent combination of training and experience, which provides the required knowledge, skills and abilities.
Good knowledge of Personnel Administration, including some knowledge of accepted methods and practices of recruitment, selection, testing and training, benefits programs;
Knowledge of research techniques and the sources available of current information;
Ability to analyze personnel administration problems and to recommend appropriate courses of action;
Ability to deal effectively, using tact and courtesy, with other employees, department heads, City officials, job applicants and the general public;
Ability to understand and follow complex oral and written instructions;
Ability to work with confidential data and maintain such confidentiality;
Ability to deal with sensitive issues;
Ability to learn and stay current on trends and practices in human resources, as required by assignment;
Ability to interpret and explain Personnel Policies, Administrative Regulations, Civil Service Rules, Federal and State laws;
Ability to design and install procedures and forms;
Ability to make proper decisions independently in the absence of superior;
Ability to express oneself clearly and concisely, orally and in writing;
Ability to operate a computer, ability to drive a car.

Candidates must pass a background investigation and medical examination prior to employment. Per Federal law, we hire only U.S. citizens or lawfully authorized aliens who provide proof of their identity and employment eligibility.

VETERAN’S PREFERENCE: will be given to eligible veterans and spouses of veterans as outlined in Florida Administrative Code 55A-7, Florida Statutes, Chapter 295 & Chapter2003-42 Laws of Florida. Candidates claiming veteran’s preference must present original or certified copy of DD214 and proof of disability dated within the last twelve (12) months (if applicable) at time of application.

REASONABLE ACCOMMODATION: Personnel Administration will make efforts to reasonably accommodate persons in the examination process. Please advise of special needs in advance by calling (305) 895-9866. The hearing impaired may send email enquiries topersonnel@northmiamifl.gov for information.

APPLY ONLINE: The City's website (www.northmiamifl.gov)

THE CITY OF NORTH MIAMI MAINTAINS AN ALCOHOL AND DRUG FREE WORKPLACE AND DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, RELIGION, GENDER, NATIONAL OR ETHNIC ORIGIN, AGE OR DISABILITY.

EQUAL OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER.

A COPY OF THE EEOP UTILIZATION REPORT IS AVAILABLE UPON REQUEST.