Clinical Inventory Analysts in Louisiana, Missouri at Sleep Management, LLC dba Viemed

Essential Duties and Responsibilities:

• Maintain and update the Bonafide serialized equipment order dashboard, ensuring real-time accuracy.

• Compare dashboard data with Tableau reports (e.g., “Accessible Inventory by RT”) to identify genuine equipment needs and discrepancies.

• Proactively contact Respiratory Therapists (RTs) with pending Bonafide orders who maintain excess serialized inventory, facilitating redistribution.

• Monitor the REC Manifest for delayed shipments (>10 days), follow up with RTs and O2 drivers, track deliveries to central locations (e.g., Luke Street), and resolve missing/delayed equipment issues in coordination with warehouse staff.

• Receive and process returned serialized equipment still attached to patients in Bonafide; research serial numbers, verify status/ownership, coordinate RT transfers to REC, and ensure proper removal from patient records.

• Identify high-demand areas for serialized equipment, locate excess inventory, coordinate shipments between staff/RTs/drivers, and track/record shipping details (including creating FedEx labels and scheduling pickups).

• Assist team members in locating serialized equipment in the field for redistribution to other staff, home offices, or high-need areas.

• Build and distribute daily Vent and Oxygen summary reports, highlighting on-hand availability in the field, uploads, REC receipts, returns to central location, and true deployable units (after excluding unavailable assets).

• Prepare and email daily back-order reports to clinical teams, incorporating current data on delayed items.

• Develop and distribute weekly excessive oxygen and ventilator reports; verify inventory across RTs and drivers, notify individuals of tracked excess, and manage follow-up communications (process spans 2–3 days weekly).

• Reconcile daily REC vents/oxygen receipts against field pickup reports (e.g., Blaine’s report or Tableau “Inventory Par Report”).

• Track and report field equipment issues to upper management (daily monitoring, with potential weekly summary emails).

• Provide full in-home Respiratory Therapy services to an assigned caseload (e.g., 4 ventilator patients), including setup, quarterly follow-ups, supply ordering, compliance monitoring, after-hours on-call for emergencies, and ensuring accounts remain current to avoid insurance billing holds.

• Attend daily morning inventory team meetings and weekly meetings with inventory team and clinical directors.

• Respond to Teams chats and inquiries from clinical managers, RTs, and drivers; post updates on clinical inventory channels for equipment finds and follow-ups.

• Process inventory ticketing system assignments, including label creation, pickup scheduling, and ticket resolution.

• Participate in new hire training meetings and support RT training program improvements related to inventory processes.

• Maintain active Respiratory Therapist licensure in required states (e.g., TN, GA, VA), including completion of continuing education units (CEUs) and compliance with state requirements.

• Perform other duties as assigned, including ad-hoc equipment troubleshooting support, coordination with clinical staff, and contributions to regulatory compliance.

• Adhere to company dress code, maintain a professional appearance, and represent the organization positively.

• Complete annual education/in-service requirements and stay current in respiratory therapy and inventory management practices.

• Maintain strict patient confidentiality in accordance with HIPAA and company policies.

• Exhibit effective written and verbal communication skills; build strong working relationships across clinical, inventory, and management teams.

Minimum Qualifications:

• Valid Respiratory Therapist (RT) license in the state(s) of practice (required).

• Experience in respiratory therapy, home medical equipment (HME), or inventory management in a healthcare setting preferred.

• Familiarity with respiratory equipment (ventilators, oxygen concentrators), patient compliance monitoring, and insurance billing processes.

• Strong analytical skills with proficiency in tools such as Tableau, Bonafide systems, Excel, and reporting dashboards.

• Excellent organizational and multitasking abilities; able to prioritize under pressure and manage time-sensitive tasks.

• Proficient in Microsoft Teams, email communication, and inventory tracking systems.

• Knowledge of common respiratory conditions, equipment function/calibration, and basic health insurance guidelines.

• Ability to communicate clearly with clinical staff, drivers, management, and patients/families.

• Detail-oriented with a focus on accuracy in data reconciliation and reporting.

Preferred Knowledge, Skills and Abilities:

• Experience supporting high-growth or multi-site healthcare environments.

• Demonstrated ability to drive process improvements in inventory and clinical operations.

• Strong problem-solving skills with a focus on data-driven decision making.

You will be expected to work during normal business hours, which are Monday through Friday, generally 8:00 a.m. – 5:00 p.m., with flexibility for varying weekly hours, occasional field work,

patient home visits, and after-hours on-call responsibilities for assigned patients. Please note this job description is not designed to cover and/or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties and responsibilities may change at any time with or without notice.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.