Route Accounting Clerk in Rockford, Illinois at Prairie Farms Dairy, Inc.

The Route Accounting Clerk plays a critical role in ensuring accurate and timely processing of delivery and route-related financial data within the organization. This position is responsible for managing and reconciling route sales, verifying proof-of-delivery (POD) documentation, and maintaining detailed records to support billing and collections. The clerk works closely with delivery drivers, sales teams, and accounting departments to ensure all transactions are accurately recorded and discrepancies are resolved promptly. By maintaining organized, precise route accounting records, this role supports the company's overall financial health and operational efficiency. The Route Accounting Clerk helps ensure clear communication between field operations and finance, supports informed business decisions, and improves customer satisfaction.

Minimum Qualifications:

• High school diploma or equivalent.
• Proficiency in basic mathematics and data entry.
• Experience with proof of delivery (POD) processes or similar documentation handling.
• Strong organizational skills with attention to detail.
• Ability to use accounting or route management software.

Preferred Qualifications:

• Experience working in logistics, distribution, or transportation industries.
• Familiarity with AS400 systems or specialized route accounting software.
• Excellent communication skills for cross-department collaboration.
• Prior experience in a clerical or administrative role supporting accounting functions.

Responsibilities:

• Review and verify proof of delivery (POD) documents to ensure accuracy and completeness.
• Reconcile daily route sales and delivery data with accounting records.
• Prepare and process invoices based on route delivery information.
• Maintain organized records of route transactions, adjustments, and customer accounts.
• Collaborate with delivery personnel and sales teams to resolve discrepancies or missing documentation.
• Assist in month-end closing activities related to route accounting.
• Generate reports summarizing route sales, collections, and outstanding balances.
• Ensure compliance with company policies and regulatory requirements related to route accounting.

Skills:

The Route Accounting Clerk utilizes strong mathematical skills daily to accurately calculate and verify delivery quantities, pricing, and totals. Organizational skills are essential for managing multiple route documents, maintaining orderly records, and ensuring timely processing of invoices and reconciliations. Proficiency in handling proof-of-delivery (POD) documentation is critical to confirming that all deliveries are accounted for and properly billed. Preferred skills such as familiarity with accounting software and AS400 systems enhance efficiency by streamlining data entry and reporting tasks. Effective communication skills support collaboration with drivers, sales teams, and finance personnel to resolve discrepancies and maintain smooth operational workflows.

Prairie Farms Dairy is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law