Des Moines Test at Dennishia Jones Production Environment – Salt Lake City, Utah

Performs intermediate level secretarial, clerical and receptionist duties to support efficient office operations requiring a thorough understanding of department and appropriate agency procedures and policies.

This guide details how to create positions and employee records within Onboard, as well as discuss the functionality of user accounts. The guide also provides a review of how to onboard employees and complete checklists tasks.

Duties May Include, but are not limited to, the following:

Independently prepares, maintains and disseminates detailed records and statistics; establishes and updates manual and computerized record-keeping systems. Retains and retrieves files, requiring knowledge of department procedures.

From written drafts or oral instructions, prepares a variety of letters, memos, forms and reports using office machines as required such as computer terminal, typewriter, word processor, calculator, photocopier and other standard off equipment. Composes and proofs material to assure proper layout, grammatical composition and inclusion of all pertinent information.

Initiates completion of regularly recurring reports and standard form letters. Maintains accumulative records, making periodic audits as necessary; maintains follow-up system on reports requiring action on a periodic basis.

Serves as secretary to boards and committees. Prepares agendas and supporting materials; takes and transcribes minutes. Prepares and distributes final minutes and reports; conducts follow-up assignments.

Searches files and reports for readily identifiable information as directed or based on agency policies or legal requirements. Obtains information from others as necessary to complete assignments.

Complies data from varied sources and makes summary reports. May involve statistical calculations and tabulations in accordance with established formulas and equations.

Processes purchase orders and requisitions assuring proper approvals, coding and records; purchases office supplies and equipment for the unit; track unit budget.

Receives visitors and telephones inquires to a department; ascertains the nature of their business; responds to questions regarding unit procedures, policies and processes; assists them when within scope of authority and refers others to appropriate individuals or departments. May process applications and issue licenses and permits as authorized.

Attends meetings to record proceeding and transcribes minutes from shorthand notes or tapes recordings. Types minutes in final form and distributes to group members.

Sets up and maintains files and record-keeping systems; files and retrieves documents as necessary.

Schedule appointments and meetings, reserves conference rooms and vehicles; makes travel arrangements as instructed. Notifies staff of itineraries and appointments.

Administers petty cash funds, including distribution and replenishment of funds.

Coordinates, schedules and arranges specific department services with various staff members, departments and agencies. Notifies participants of schedule.

Verifies data, then enters and edits reports or information or computerized record-keeping system.

Receives, receipts, and records fees; performs various posting and balancing of assigned portions of records and accounts.

Files, forts and distributes mail; replenishes office supplies.

Actively supports and respects diversity in the workplace.

Performs other related duties assigned.