Grants Coordinator at Indygo – Indianapolis, Indiana

This is an on-site position. This role will not be remote.

Applicants must be currently authorized to work in the US on a full-time basis. IPTC will not sponsor visas or work authorizations for this position.

ABOUT US

We are IndyGo, a Municipal Corporation of Indianapolis–Marion County, and we’re proud to be the largest public transportation provider in the state of Indiana. We operate 30 transit routes throughout the county, providing nearly 10 million passenger trips a year to the citizens of our region. IndyGo is committed to expanding mobility options to improve connectivity in alignment with the company’s mission, vision, and goals.

WHO WE ARE

A key measure of any great city is the ease of getting from one place to another. We call it “mobility.” It’s as essential as access to electricity and clean water. It moves a city forward to become a better place of opportunity and community. It’s a measure of a city’s vitality and potential, and it reflects a city’s judgment about its civic priorities. It makes a city a better home and a better place to visit.

At IndyGo, getting people from one place to another is much more than just moving riders: it’s about getting our riders to their hopes and dreams, to their education and careers, to their families and friends, to their health and well-being, and to another day of life in Indianapolis and the surrounding areas.

We’re here because you’ve got somewhere you need to be, and you need an easy, reliable way to get there. So come on; get on and get going to wherever you want to go on IndyGo.

INDYGO MISSION

As the region's largest transit authority, we are duty-bound to set the bar for transparency, trust, and overall professionalism. Our mission is to connect our community to economic and cultural opportunities through safe, reliable, and accessible mobility experiences.

Accountability: We are legally, ethically, and morally committed to utilizing all resources responsibly with integrity and transparency.

Adaptability: We adapt to disruptions through technology, workforce, and ridership innovations so we can meet the evolving needs of our community.

Workplace Culture: We offer an empowering workplace to meet the needs of our teammates and riders.

Compassion: We promote, embrace and value all individuals, treating each other with dignity and respect.

Communication: We value open and honest conversations with each other, our riders and the community.     

Excellence: We are proud of who we are and the work we do and will continue to exceed customer expectations.

Responsibility: We will be good stewards of our resources.

Results: We make things better today than they were yesterday.

Safety: We ensure safe and secure environments.

BENEFITS WE OFFER

• Full-time positions with guaranteed 40 hours/week.
• Medical, dental, and vision (effective on the 1st of the month, 30 days after the start date).
• Free on-site wellness clinic for employees and their families.
• Retirement plan (401A and 457B).
• Tuition reimbursement.
• Free IndyGo transportation for employees and their families.
• Federal Loan Forgiveness Program

POSITION PURPOSE

The Grants Coordinator provides support to Budget & Grants Management and Capital Planning Divisions for subrecipient oversight, various discretionary funding-related activities, and other special projects. This position will be primarily responsible for working with the Budget & Grants Management and Capital Planning divisions to manage the 15+ subrecipients receiving federal grant funding. This includes, but is not limited to, working directly with subrecipients to provide assistance and ensure compliance with federal subrecipient funding. Furthermore, this position will help create, implement, and maintain IndyGo standard operating procedures for subrecipient funding. This position will also assist, as needed, in responding to discretionary grant opportunities and other special projects. Responsibilities may include drafting grant responses, monitoring available grant opportunities, and other grant management activities as needed. This position requires an on-going partnership with the other divisions within IndyGo, as well as with outside organizations.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

To be successful in this role, an individual must be able to perform in a satisfactory manner the functions listed below. The company will make reasonable accommodations to enable individuals with disabilities to perform these functions.

ESSENTIAL FUNCTIONS

• Participate in the implementation of IndyGo’s Subrecipient Oversight Program for managing federal funding allocated to urbanized area subrecipients.
• Support subrecipients to ensure all federal requirements are met, primarily Federal Transit Administration (FTA) compliance requirements.
• Develop and maintain an understanding of processes and procedures for managing federal funds.
• Review reimbursement claims for eligibility and accuracy.
• Track subrecipient federal reimbursement expenditures.
• Facilitate conversations with subrecipients to allocate annual suballocations of federal funds.
• Identify the potential for unspent funds within the subrecipient grant budget period.
• Coordinate with subrecipients and managers to request carryover or reallocation of any unspent funding.
• Prepare required reports for the Federal Transit Administration (FTA), the Indianapolis MPO, and/or management, as needed, monthly, quarterly, and annually.
• Manage calendar of existing subrecipient grant development activities: renewals, continuations, etc.
• Support the Grants Manager with the creation of subrecipient grant proposal documents, including but not limited to the grant narrative and grant budget.
• Support in the collection of information, writing, submittals of opportunities, and administering grants for the agency as needed.
• Participate in special projects as needed. Special projects have included, in the past, spatial analysis, quantitative analysis, and general research on relevant policy.
• Provide grant support to various Division Directors as needed.

OTHER FUNCTIONS

• Maintain regulatory knowledge regarding contracting for the organization to include laws, regulations and policies pertaining to the procurement process.
• Provide assistance and support to other departments and outside agencies as needed.
• Perform other duties as assigned.

SUPERVISORY RESPONSIBILITIES

• None.

EDUCATION AND/OR EXPERIENCE

To perform this job successfully, a team member must have the following education and/or experience.

• Bachelor’s degree in business administration, management, finance, planning, compliance, or a related field; relevant experience may be accepted in lieu of a degree.
• One to two years of experience in administration or compliance related to federal, state, or other grants, or experience in financial or legal compliance, is preferred.

KNOWLEDGE, SKILLS, AND ABILITIES

The requirements listed below are representative of the knowledge, skills, and/or abilities required to perform each essential duty satisfactorily.

• Written and verbal communication capabilities, including the ability to receive and process information conveyed through multiple channels.
• Demonstrated ability to review data and evaluate information.
• Ability to manage multiple tasks and deadlines effectively.
• Ability to carry out assigned responsibilities with limited oversight.
• Ability to continuously manage routine compliance tasks and follow-up with responsible parties.
• Ability to interact with others, both in person and through phone, e-mail, and written correspondence.
• Above average decision-making and problem-solving abilities.
• Above average mathematical abilities (addition, subtraction, multiplication, division, percentages, ratios, and fractions)
• Ability to monitor a budget, to track and control expenses and/or revenues, and to conduct financial analysis.
• Ability to prioritize, organize, and manage tasks and time effectively; work priorities may change based on operational needs.
• Ability to operate office equipment, including copiers, fax machines, and phones.
• Proficiency using a computer and related technology, including high proficiency with Microsoft Office, the internet, complex spreadsheets, and the structure of databases and query principles.

PHYSICAL DEMANDS

The physical demands described here are representative of those an individual must meet to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Ability to work in a deadline-oriented office environment.
• Ability to work independently with minimal supervision.
• Ability to remain stationary for long periods of time and to move intermittently throughout the workday, occasionally between departments and/or facilities.
• Ability to perform job-related tasks that require the use of standard office equipment and technology
• Ability to convey information clearly through verbal communication.
• Local and/or evening and weekend travel is required on rare occasions.

IndyGo is an Equal Opportunity Employer