Accounts Payable Specialist at Belt Power LLC – Grand Rapids, Michigan

Who we are

Belt Power LLC is a full-service fabricator and distributor specializing in conveyor system solutions for the manufacturing and material handling industries. We pride ourselves on delivering high-quality, value-added products and services. Our product line includes conveyor belts, equipment, components, belting accessories, rubber, hose, and gasket products. At Belt Power, accuracy, integrity, and teamwork drive everything we do.

About the Role

The Accounts Payable Specialist plays a critical role in supporting Belt Power’s financial operations. This position is responsible for ensuring invoices are processed accurately and efficiently, payments are completed on time, and financial records are maintained in compliance with company policies and Generally Accepted Accounting Principles (GAAP). The ideal candidate thrives in a fast-paced environment, demonstrates strong attention to detail, and takes pride in maintaining financial accuracy.

Key Responsibilities

• Set up, enter, and upload invoices into the accounting system
• Review invoices for accuracy, proper documentation, and required approvals prior to payment
• Prioritize invoices based on payment terms and cash discount opportunities
• Process check requests and assist with check runs
• Audit and process corporate credit card statements
• Respond to vendor inquiries in a timely and professional manner
• Reconcile vendor statements and research and resolve discrepancies
• Maintain organized and accurate files in accordance with company policy and GAAP
• Post transactions to journals, ledgers, and other financial records
• Reconcile accounts payable transactions and monitor accounts to ensure timely payments
• Research and resolve invoice discrepancies and issues
• Prepare account analyses and monthly reports
• Assist with month-end closing activities
• Provide supporting documentation for audits
• Assist with Accounts Receivable functions as needed
• Support special projects and perform other duties as assigned

• Two years of Accounts Payable experience
• Strong work ethic and sense of accountability
• Knowledge of GAAP, regulatory standards, and compliance requirements
• Ability to calculate, post, and manage accounting figures and financial records
• Strong general math skills
• Proficiency in Microsoft Office, including accounting and spreadsheet applications
• High degree of accuracy, attention to detail, and confidentiality
• Excellent data entry skills
• Strong analytical, problem-solving, and decision-making abilities
• Effective verbal, listening, and written communication skills
• Strong organizational, time management, and stress management skills
• Demonstrates a sense of urgency and ability to meet deadlines
• Ability to work independently and collaboratively as part of a team
• Ability to work effectively with a diverse group of people
• Customer service and negotiation skills
• Proactive, self-motivated, and creative thinker

Desired Characteristics

• Exceptional attention to detail and commitment to accuracy
• Collaborative team player with a positive attitude
• Ability to manage stress and perform effectively in high-pressure situations
• Demonstrates reliability, integrity, adaptability, and professionalism
• Strong written and verbal communication skills
• Excellent time management and prioritization skills
• Consistently represents Belt Power in a professional manner

Physical Demands

• Ability to lift up to 15 pounds
• Requires manual dexterity and strength in arms and hands
• Prolonged periods of sitting at a desk and working on a computer

Position Type & Expected Hours

This is a full-time, in-office position.

• Schedule: Monday through Friday, 8:00 AM – 5:00 PM
• Occasional overtime and weekend work may be required