Executive Assistant and Board Liaison at The Bank of New Glarus – New Glarus, Wisconsin

Job Summary:

The Executive Assistant & Board Liaison provides high-level administrative, operational, and governance support to the Chief Executive Officer and the Board of Directors. This role ensures the smooth functioning of executive operations, facilitates effective communication across senior leadership, and upholds the highest standards of confidentiality, professionalism, and regulatory compliance expected within the banking sector. The position requires exceptional judgment, organizational excellence, and the ability to manage complex, sensitive matters with discretion.

Supervisory Responsibilities: None

Duties/Responsibilities:

Executive Support

• Manage the CEO’s daily schedule, priorities, and travel arrangements with accuracy and foresight.
• Prepare executive correspondence, presentations, briefing materials, and reports for internal and external stakeholders.
• Coordinate cross-functional communication between the CEO, senior leadership, regulators, and external partners.
• Conduct research, compile data, and prepare documents to support strategic initiatives and decision-making.
• Maintain strict confidentiality regarding sensitive financial, personnel, and regulatory information.

Board Governance & Liaison Duties

• Serve as the primary administrative point of contact for the Board of Directors and Board Committees.
• Be the lead for Annual Shareholder meeting planning and execution of the event.
• Coordinate all aspects of board and committee meetings, including scheduling, agenda development, logistics, and secure distribution of materials.
• Prepare, edit, and maintain accurate meeting minutes in accordance with regulatory and corporate governance standards.
• Ensure compliance with applicable banking regulations, corporate bylaws, and governance policies related to board operations.
• Support director onboarding, training, evaluations, and ongoing governance documentation.
• Maintain the board portal and ensure timely posting of materials.

Operational & Administrative Leadership

• Oversee special projects and strategic initiatives as assigned by the CEO.
• Develop and refine administrative processes to enhance efficiency and executive workflow.
• Coordinate with Legal, Compliance, Finance, and HR teams to ensure alignment with institutional policies and regulatory requirements.
• Manage confidential records, contracts, and executive files with precision and compliance awareness.
• Represent the Executive Office with professionalism in interactions with employees, clients, regulators, and community partners.
• Be aware of and support the Bank’s efforts in meeting the Community Reinvestment Act (CRA).
• Other duties as assigned.

Required Skills/Abilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Exceptional written and verbal communication skills.
• Strong understanding of corporate governance and board operations.
• High proficiency in Microsoft Office Suite and board portal software
• Ability to manage multiple priorities under tight deadlines.
• Demonstrated discretion, integrity, and sound judgment.
• Strong analytical, organizational, and problem-solving abilities.
• Professional presence and ability to interact effectively with senior executives and directors.
• Ability to work extended hours during peak periods such as board cycles, regulatory deadlines, or executive initiatives.
• Commitment to maintaining confidentiality and adhering to all compliance and security protocols.

Education and Experience:

• Bachelor’s degree in Business Administration, Finance, Communications, or related field preferred.
• 3+ years of executive-level administrative experience, ideally within banking or financial services.
• Experience supporting a Board of Directors or senior governance body strongly preferred.
• Familiarity with regulatory frameworks such as FDIC, OCC, Federal Reserve, and state banking regulations.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of those jobs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit for prolonged periods of the workday; use their hands and fingers; reach with hands and arms; talk plainly and hear accurately. The employee frequently is required to walk. The employee is occasionally required to stand; reach with hands and arms; climb and balance; and stoop, kneel and crouch. The employee must regularly lift and/or move up to ten pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, peripheral vision and the ability to adjust focus.

Travel Requirements: Occasional travel may be required for board meetings, conferences, or executive engagements.

BNG provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.