Billing Administrator at Air Treatment Corporation – Brea, California

Air Treatment Corporation is a dynamic, collaborative work environment. We understand the expectations of high–quality customer service, therefore we actively search and promote a cohesive team that is formulated to exceed expectations. We are devoted to the growth of our employees and look to provide opportunities for advancement from within.

Job Summary:

The Billing Administrator will gather data, calculate charges and fees, and create customer invoices for the Parts Department.

Supervisory Responsibilities:

• None.

Duties/Responsibilities:

• Calculates costs for goods, services, and delivery/shipment of goods.
• Verifies accuracy of billing data, correcting any errors.
• Creates invoices, and other necessary billing documents, which may require calculation of credit terms, shipping charges, discounts, and costs of goods.
• Matches and approves vendor invoices against company purchase orders.
• Contacts vendors to request invoices that have not been received.
• Process customer credit cards payments and reconcile credit card charges for the cash deposit.
• Sends out customer invoices via USPS, e-mail and upload to customer payment portals.
• Contacts customers to obtain, verify, and update account information when necessary.
• Performs other related duties, as assigned.

Required Skills/Abilities:

• Basic understanding of clerical, accounting and administrative procedures.
• Excellent written and verbal communication skills.
• Excellent organizational and time management skills.
• Ability to solve problems as they arise.
• Proficient in Microsoft Office Suite or similar software.

Education and Experience:

• High school diploma or equivalent required.
• Associate degree or vocational school training preferred.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at a time.