Student Records Coordinator I at NursingABC, Inc – Beaver Falls, Pennsylvania

Job Title: Student Records Coordinator I

Date: 2/26/2026

Reports to: Academic Records Manager

Department: Student Affairs

Status: Non-Exempt

General Summary:

The mission of Portage Learning is to transform lives and communities by providing learning opportunities for all who aspire to thrive. We do this not only through superior online instruction, but with a deep commitment to expanding access to education. We believe service is the thread that binds our community and our team together. To that end, we choose to …

• Believe the best in our employees
• Invest in our people
• Collaborate with humility, respect, and appreciation
• Cultivate curiosity and encourage creativity.

The Student Records Coordinator will play an integral role in supporting the transcript team and providing comprehensive assistance to the Academic Records Manager. This part-time role offers hands-on experience in various aspects of assisting with the processing and management of student transcripts and transcript requests.

Key Responsibilities (Essential Functions):

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function(s).

• Interact with the Geneva and Bushnell University Registrar’s Office to request documentation and confirm accuracy.
• Process electronic transcript requests through an established secure portal.
• Print and mail official hard copy transcripts.
• Expedite official hard copy transcripts as needed.
• Process and mail transcripts according to the weekly schedule.
• Communicate with the transcript team as needed to complete daily processing.
• Perform other related duties as assigned.

Knowledge/Skills Required:

• Excellent attention to detail and organizational skills.
• Excellent communication (written, verbal, and listening) skills.
• Ability to multi-task, set priorities and achieve desired goals.
• Ability to work collaboratively in a team environment.
• Eagerness to learn and contribute.
• Ability to use Microsoft Office Suite.
• Must be service oriented with a focus on helping others.

Qualifications (Education Requirements/Experience):

• Knowledge of processes and procedures commonly used in higher education preferred but not required; these include transfer of credit, financial aid, and program application/acceptance processes.
• Successful completion of a background check and current and/or ability to obtain the following clearances: Child Abuse, State Police, FBI Fingerprinting, and Mandated Reporter for Child Abuse.
• Demonstrated agreement with the stated mission, philosophy, values, and goals of Portage Learning.

Work Environment:

This role routinely uses standard office equipment such as computers, phones, photocopiers, projectors, filing cabinets and fax machines.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly required to sit; talk and hear, use hands to type, file, handle or feel. The employee is frequently required to reach with hands and arms. Occasionally required to stand; walk and stoop, kneel, crouch or crawl. Visual acuity to use a keyboard, prepare and analyze data and figures; transcribing, viewing a computer terminal; extensive reading.
• May require ordinary ambulatory skills sufficient to visit other locations; or the ability to stand, walk, lift, carry and move light to medium weight. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard, operate equipment and learn technical information.
• Light lifting is required. Exerting up to 50 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force to constantly move objects.

Position Types and Expected Hours to work:

This is a part-time position. Days and hours of work are typically 15-20 hours per week, Monday through Friday, between 12:00 p.m. to 4:00 p.m., though hours may vary based on seasonal needs.

Must be able to work from the office located in Chippewa Township, PA at minimum 4 days per week.

Travel:

This job may require occasional travel. Travel is primarily local during the business day.

Other Duties Disclaimer:

This is not an all-inclusive document. Additional duties, expectations, demands, etc. may be added or changed to this document on an as-needed basis in order to meet organizational goals.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.