Bookkeeper at Webster Dental Care – Chicago, Illinois

About us:
For 49 years, Webster Dental Care has proudly served the Chicagoland community through exceptional dental care and hospitality. We currently operate nine practices with 50+ doctors and 200+ professionals.

Our people and culture make the difference. Webster’s mission is to deliver the best dental care and patient service. We accomplish this through relentless commitment to excellence. We believe every day is a gift and an opportunity to grow. Webster is committed to not only having an impact on our patients’ and our team members’ lives, but a broader impact on our local communities.

The foundation of our success is our team. We seek to offer career opportunities, not just a job, where every colleague is supported and can maximize their individual potential and contribute to our collective success. Webster is a collaborative community, where every function and every person is critical to the overall success of the team. To support this, we pursue continuous education, invest in professional development, and constantly innovate through the adoption of cutting-edge technology.

Your Impact:
The Bookkeeper plays a vital role in supporting Webster Dental Care’s financial accuracy, accountability, and operational efficiency. This position is responsible for maintaining precise financial records, ensuring the timely and accurate processing of transactions, and reinforcing strong internal financial controls across the organization.

Job Description / Key Responsibilities

As Bookkeeper, you will play a critical role in supporting the financial accuracy, accountability, and operational efficiency of Webster Dental Care.

Your responsibilities will include, but are not limited to:

Accounts Payable

• Own and manage the full Accounts Payable process
• Review, verify, and process vendor invoices accurately and timely
• Ensure proper coding, approvals, and documentation for all expenditures
• Maintain organized and audit-ready AP records
• Monitor payment schedules and manage disbursements
• Communicate with vendors regarding billing discrepancies or inquiries

Lab Fee Oversight & Regulation

• Streamline and standardize lab invoice processing across all offices
• Review lab bills for accuracy, consistency, and proper documentation
• Identify discrepancies, errors, or unusual charges
• Partner with office leadership to ensure lab costs are properly allocated
• Support the implementation of improved controls and tracking systems
• Assist in regulating and optimizing lab-related expenditures

General Financial Responsibilities

• Maintain accurate financial records and ledger entries
• Reconcile bank accounts and credit cards
• Assist with month-end closing processes
• Support payroll coordination and reporting
• Ensure compliance with internal financial controls
• Maintain strict confidentiality of financial and employee information

This role requires exceptional attention to detail, organization, and a proactive mindset focused on accuracy, efficiency, and financial discipline.

· High school diploma; college degree preferred

· Commitment to excellence, leading with an extreme ownership mindset, and a focus on unreasonable hospitality

· Attention to detail, proactive with a solutions-oriented approach

· Motivation to be a self-starter with intellectual curiosity

· Experience with Microsoft Suite (Word, Excel, Outlook, Teams, PowerPoint, SharePoint)