Payroll & Billing Specialist at My Independence at Home LLC – Philadelphia, Pennsylvania

Job description:

Overview
The Payroll & Billing Specialist is responsible for processing payroll accurately and on time while also managing billing for home care services. This role ensures compliance with all applicable payroll and billing regulations, maintains accurate records, resolves discrepancies, and collaborates closely with HR, scheduling, and management teams. The ideal candidate is highly organized, detail-oriented, discreet, and able to work independently in a fast-paced healthcare environment.

Payroll Responsibilities

• Process weekly payroll for caregivers using payroll software
• Verify timesheets and calculate hours, overtime, and deductions
• Maintain and update employee payroll records
• Ensure compliance with federal, state, and local wage and hour laws
• Respond to employee inquiries related to payroll, timekeeping, and deductions
• Coordinate with HR and management on new hires, terminations, and pay changes
• Assist with year-end payroll processes, including W-2 preparation
• Generate payroll reports as needed

Billing Responsibilities

• Prepare, review, and submit accurate billing for home care services
• Verify authorizations, service codes, and documentation for accuracy and compliance
• Reconcile billing discrepancies and follow up on denials and corrections
• Maintain up-to-date client billing records and files
• Collaborate with HR and scheduling teams to ensure accurate service tracking
• Follow up with payers, clients, and third-party billing systems as needed
• Ensure timely claim submission in accordance with payer requirements

Qualifications

• High school diploma or equivalent required
• Associate’s or Bachelor’s degree in Accounting, Business, or related field preferred
• 2+ years of payroll experience required (healthcare or home care preferred)
• 1–2 years of billing experience in healthcare or home care preferred
• Familiarity with Medicaid, MCOs, and private pay billing processes
• Knowledge of federal and state wage and hour laws
• Proficiency in Microsoft Office
• Experience with HHAeXchange or similar systems strongly preferred
• Strong attention to detail and high level of accuracy
• Excellent organizational, communication, and problem-solving skills
• Ability to handle sensitive and confidential information with integrity

This role is perfect for motivated individuals eager to leverage their technical accounting expertise while supporting vital payroll and billing functions. If you thrive in a collaborative environment where accuracy meets efficiency, we look forward to welcoming you aboard!