Office Administrator at Envision Benefits Group LLC – Williamsville, New York

About the Role

A growing marketing company is looking for a passionate, organized, and detail-oriented Office Administrator to join their team and help keep things running smoothly. This is a great opportunity for someone who thrives in a dynamic environment, loves wearing multiple hats, and takes pride in keeping an office organized and efficient.

We hire part-time to start for a 90-day trial period, with the opportunity to transition into a full-time role based on performance and growth.

What You Will Be Doing

• Welcoming guests and clients as they come into the office
• Answering and managing incoming company calls
• Keeping track of office supply inventory and ordering as needed
• Organizing, tracking, packing, and sending direct mail marketing campaigns
• Tracking invoices, commission checks, and bill pay dates
• Maintaining and organizing a company calendar of important dates
• Coordinating food and event logistics for in-office celebrations and monthly company events
• Monitoring and creating engaging content for company social media channels
• Assisting department managers with data entry and document management
• Supporting light graphic design work or willingness to learn
• Providing general support to the leadership team as needed

What We Are Looking For

• Must have a valid driver's license and reliable transportation
• Must be a people person, both in person and on the phone
• 1 to 2 years of experience in office management, administration, data entry, and/or social media coordination
• High level of attention to detail with the ability to handle confidential and sensitive information with integrity
• Ability to manage multiple tasks at once and meet deadlines

What We Offer

• 401(k)
• Health, Vision, and Dental Insurance
• Paid Time Off
• Flexible Schedule
• Professional Development Assistance

Schedule

• Monday through Friday
• 7 to 8 hour shifts

How to Apply

Please submit your resume and a custom cover letter to be considered for this position. We would love to know what your top three favorite podcasts are, so make sure to include that in your cover letter!