EXECUTIVE SEC in Poplarville, Mississippi at Forrest General Hospital

Job Summary:

The Administrative Assistant will coordinate and perform tasks that provide administrative and clerical support for the Administrators and DONs. This position will be the primary receptionist for the facility. Duties include but are not limited to, purchasing supplies, processing invoices, interacting with staff, visitors, patients and residents, representing the organization to the public through email and phone as well as handling the mail for the facility. Assists Administrator/Directors of Nursing by handling a wide variety of situations involving administrative functions of the office including special projects. Manages administrators and Directors of Nursing’s calendar, meetings, travel, correspondence and budget. Develops and prepares presentations and reports. Follows-up on projects and assignments for the Administrator/DON’s and advises others of the administrator’s views on policies or issues, using judgement and discretion. Assures that patient concerns are forwarded to the appropriate individuals for rapid evaluation and disposition. Must present a professional and competent standard and be an example of Pearl River County Hospital and Nursing Home’s values, mission and vision. Professionalism is of the utmost importance.

Performance Expectations:

Demonstrate the ability to respect and maintain confidentiality. Demonstrates critical thinking skills, decisive judgment, effective communication, and the ability to work with minimal supervision in a fast paced environment. Demonstrate skills to appropriately communicate and interact with patients/families, employees, and visitors. Demonstrate the ability to multi-task with various job functions. Demonstrate flexibility to adapt to changing needs, procedures, and priorities. Demonstrate aptitude and working knowledge to utilize various computer systems and office equipment to include computer, laptop, projector, telephone, fax machine and copy machine. Demonstrates efficiency in transcribing, reporting and creating reports, correspondence and coordination of meetings/travel/hospital sponsored events and assists in the marketing of the organization.

Qualifications:

Education/Skills

Associates degree in a related professional area is preferred but not required. Minimum of a High School Diploma or equivalent required. Proficiency in Microsoft products.

Work Experience:

One to three years experience in related professional area preferred but not required.